Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide top-notch admin support and manage meetings with precision.
- Company: Join a dedicated team at HMP Low Moss, committed to quality service.
- Benefits: Enjoy a permanent position with competitive salary and growth opportunities.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Minimum two National 5s including English and Maths; relevant experience is a plus.
- Other info: Be the first point of contact and handle confidential information with care.
The predicted salary is between 22000 - 30000 £ per year.
Vacancy Type: PermanentLocation: HMP Low MossPay Band: Please refer to full job description on SPS career siteSalary: £26, 567 Closing Date: 2025-02-06Hours of Work: Please refer to full job description on SPS career siteJob Purpose:You will provide a quality administration service to support the business and directly contribute towards the provision of a high quality, responsive service to all customers. Responsibilities:Undertake a wide range of specific and general administrative duties.Co-ordinate, attend and take minutes of relevant meetings, ensuring that minutes are accurate, and action points are recorded. Ensure that minutes are completed within timescales and uploaded and shared with the appropriate individuals.First point of contact for any queries made to the team by email, telephone or in person, ensuring these are dealt with in a timely and sensitive manner.Required to handle confidential information and follow correct administrative protocols and procedures. A Knowledge and understanding of General Data Protection Regulation (GDPR).Carry out appropriate level of record keeping/ filing to ensure secure storage and maintenance of data.Candidate must be willing to gain knowledge and understanding of all administrative duties conducted within the department to provide assurance that all areas always remain fully operational. Person SpecificationSPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.Qualifications Requirements
Minimum of two National 5 at Grade C or above (or equivalent), which should include English and Maths/Arithmetic or relevant experience within a similar role / environment.
Experience RequirementsKnowledge Skills RequirementsAn understanding of general administrative duties within a busy office setting and an understanding of GDPR with an outline of what skills you will bring to the role. Competent in the use of Microsoft packages including Excel, Word, and Outlook. Well-developed written and oral communication skills across a wide range of media including email, telephone and report writing. Accurate and sound analytical and numerical skills.Selection Methods Please refer to full job description on SPS career site
Administration Assistant, Permanent employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant, Permanent
✨Tip Number 1
Familiarize yourself with the specific administrative duties mentioned in the job description. Understanding the nuances of these tasks will help you demonstrate your readiness to take on the role during the interview.
✨Tip Number 2
Brush up on your knowledge of GDPR and data protection protocols. Being able to discuss how you would handle confidential information can set you apart from other candidates.
✨Tip Number 3
Practice your minute-taking skills. Since you'll be responsible for recording accurate minutes, being able to showcase this skill in a practical way could impress the hiring team.
✨Tip Number 4
Highlight your proficiency in Microsoft Office, especially Excel, Word, and Outlook. Be prepared to discuss specific examples of how you've used these tools effectively in previous roles.
We think you need these skills to ace Administration Assistant, Permanent
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and required skills. Highlight how your experience aligns with the specific administrative duties mentioned.
Tailor Your CV: Customize your CV to emphasize relevant experience, particularly in administration and knowledge of GDPR. Make sure to include your proficiency in Microsoft Office packages, as this is crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a good fit for the position. Mention specific examples from your past experiences that demonstrate your ability to handle confidential information and provide quality service.
Proofread Your Application: Before submitting, thoroughly proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an administrative role.
How to prepare for a job interview at Scottish Prison Service
✨Understand the Role
Make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarize yourself with tasks like minute-taking, handling queries, and maintaining confidentiality, as these will likely come up during the interview.
✨Showcase Your Communication Skills
Since the role requires strong written and oral communication skills, prepare examples that demonstrate your ability to communicate effectively in various situations, whether through email, phone calls, or meetings.
✨Demonstrate Your Knowledge of GDPR
Be ready to discuss your understanding of General Data Protection Regulation (GDPR) and how it applies to administrative duties. This shows that you are aware of the importance of data protection in the workplace.
✨Highlight Your Technical Proficiency
The job requires competence in Microsoft Office packages. Be prepared to discuss your experience with Excel, Word, and Outlook, and consider bringing examples of how you've used these tools in previous roles.
