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- Tasks: Support our Challenge Events team in organizing and managing exciting fundraising events.
- Company: Join WellChild, a charity dedicated to improving the lives of seriously ill children.
- Benefits: Enjoy flexible working, competitive salary, generous holiday, and a supportive work environment.
- Why this job: Be part of impactful events like the London Marathon while making a difference in people's lives.
- Qualifications: Experience in administration or project support, strong communication skills, and a passion for fundraising.
- Other info: Hybrid work model with occasional travel; commitment to diversity and safeguarding.
The predicted salary is between 18000 - 25000 £ per year.
Hybrid. Home working with 1-2 days per week at Cheltenham office
RESPONSIBLE TO: Challenge Events Manager
Occasional travel around the UK to support events.
HOURS OF WORK: Full time/35 hours per week (open to flexible working requests if business needs are met – minimum 28 hours), We’re seeking a passionate and dynamic administrator to support our growing Challenge Events team! An exciting role where you’ll be supporting a range of third-party Challenge Events and participants’ fundraising efforts., The fundraising team is at the core of the charity and works together to maximise opportunities and raise funds from a range of sources. The Challenge Events programme has continued to strengthen in recent years, with huge demand seen across third-party running events such as the London Marathon and Great North Run, plus a growing number of runners in international marathons, including Berlin, Chicago and Sydney. The Challenge team’s role is to fill our allocated places in third-party events efficiently; nurture and support our participants to fundraise as much as possible; and ensure they enjoy the whole event experience from place allocation, through to their training and fundraising, to crossing the finish line!
Reporting to the Challenge Events Manager, the postholder will provide high quality day-to-day operational
and administrational support across the Challenge Event Programme as well as supporting in-person
Challenge Events, such as the London Marathon (April) and Great North Run (September).
Find our full event programme here: wellchild.org.uk/events
Challenge Events Assistant | February 2025Charity Registered in England and Wales
289600 and Scotland SC045010. Company
Number 1815689.
Work for us
wellchild.org.uk
For you to support these events, you will be required to attend the office in Cheltenham around 1-2 days
per week, and more often during busy periods. You will ideally support a minimum of 2 events per year
which take place across weekends and require travelling in the UK (22-27th April and 6-8th September
2025). In order to compensate for this, we offer a flexible TOIL policy.
You will be able to:
- Demonstrate recent experience providing day to day administrative or project support experience,
ideally within the voluntary sector and/or a challenge events team.
- Build and sustain valuable relationships by ensuring our supporters feel engaged and inspired from the
moment
-
they sign-up.
-
Assist with the research, development, planning, and implementation of existing and new Challenge
Events,
-
projects and partnerships.
-
Maintain WellChild’s contact management system, Raiser’s Edge (RE) and ensure all activity and income
is
-
recorded accurately on supporter records, ensuring compliance with GDPR.
-
Act as the point of contact for Challenge Event enquiries, processing applications, responding to requests
for
-
fundraising materials and event/fundraising queries in a timely manner.
-
Demonstrate excellent attention to detail
-
Collaborate with other teams across the organisation such as Communications and Fundraising to maximise
the
-
success of events.
-
Effectively prioritise and work calmly under pressure., This is a permanent full-time role, based in Cheltenham. In conjunction with this we operate a hybrid home
working/ office working policy.
There will also be some travel to meetings and events required that fall outside of normal working hours.
Whilst the requirement for this role is fulltime at 35 hours per week, we would be willing to look at possible part time
Challenge Events Assistant | February 2025
Charity Registered in England and Wales 289600 and Scotland SC045010. Company Number
1815689.
wellchild.org.u
k
(minimum 28 hours) should suitable applicants apply, and the business and role requirements are met for the
charity.
Equal Opportunities:
At WellChild, we celebrate diversity and recognise the value it brings to our organisation. We believe that
diverse perspectives lead to innovation, creativity, and better decision-making. As such, we match charity
needs with skills and experience of candidates and actively seek candidates from various backgrounds
irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment,
marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We are
committed to fostering an inclusive workplace and take pride in ensuring that everyone feels welcome,
respected, and empowered.
Safer Recruitment:
WellChild is committed to safeguarding and promoting the welfare of children, young people and vulnerable
adults and expects all staff and volunteers to share this commitment. The suitability of all prospective
employees or volunteers will be assessed during the recruitment process. The successful candidate will be
required to complete regular safeguarding training and undertake a DBS check relevant to the requirements of
the role. For this role that will involve a basic disclosure.
- A desire and commitment to build and deliver the very best challenge events programme possible, resulting
in
-
fantastic fundraising and supporter engagement.
-
Strong communication and organisational skills
-
Competent Microsoft Office skills
-
A passion for fundraising, working in the charity sector, or Challenge Events!
-
Competitive starting salary of £22,321*
-
23 days holiday on appointment rising to 27 days plus 8 bank holidays (often additional 3 days during
Christmas
-
office closure)
-
Stakeholder Pension Scheme from appointment at 5% employer
-
Employee Assistance Programme
-
TOIL for out of hours work, appointments will be made at the start of the salary range, successful candidates have the opportunity to
move up the scale over time.
Progression up the salary range is reviewed on an annual basis and subject to individual performance and
affordability.
WellChild
Office 23
Sunningend Business Centre
22 Lansdown Industrial Estate
Cheltenham
Gloucestershire
GL51 8PL, Application forms can be found at https: www.wellchild.org.uk/jobs-and-volunteering/
Completed application forms should be sent to jobs@wellchild.org.uk Applications can also be posted to
HR Team, WellChild, Sunningend Business Centre, 22 Lansdown Industrial Estate, Cheltenham,
Gloucestershire, GL51 8PL.
Recruitment Timetable
Application deadline: 9am 24th February 2025
Interview date: W/C 3rd March 25
Interview location: Cheltenham Office
Queries
If you have a query regarding the recruitment process, require additional information, or would like to
arrange an informal discussion about this role, please contact Johanna Waltho, HR Manager on
Johannawaltho@WellChild.org.uk or jobs@WellChild.org.uk.
Retention of Personal Information
Please see our Privacy Statement which can be found at: https://www.wellchild.org.uk/privacy-cookies/
Challenge Events Assistant | February 2025
Charity Registered in England and Wales 289600 and Scotland SC045010. Company Number
1815689.
Challenge Events Assistant employer: WellChild
Contact Detail:
WellChild Recruiting Team
Johannawaltho@WellChild.org.uk
StudySmarter Expert Advice 🤫
We think this is how you could land Challenge Events Assistant
✨Tip Number 1
Familiarize yourself with the Challenge Events that WellChild supports, such as the London Marathon and Great North Run. Understanding these events will help you speak confidently about them during your interactions with the team.
✨Tip Number 2
Network with current or past employees in similar roles. They can provide insights into the day-to-day responsibilities and the culture at WellChild, which can be invaluable during your application process.
✨Tip Number 3
Showcase your passion for fundraising and the charity sector in your conversations. This role is all about engaging supporters, so demonstrating your enthusiasm can set you apart from other candidates.
✨Tip Number 4
Be prepared to discuss your organizational skills and how you handle pressure. The role requires effective prioritization, so having examples ready will help illustrate your capabilities.
We think you need these skills to ace Challenge Events Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, particularly within the charity sector or challenge events. Use specific examples that demonstrate your skills in project support and relationship building.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for fundraising and the charity sector. Mention specific events you have supported in the past and how you can contribute to WellChild's Challenge Events team.
Highlight Attention to Detail: In your application, emphasize your attention to detail. Provide examples of how you've successfully managed data or maintained records accurately, especially in compliance with GDPR.
Showcase Communication Skills: Demonstrate your strong communication skills by providing examples of how you've effectively engaged with supporters or team members in previous roles. This is crucial for the role as you'll be the point of contact for event inquiries.
How to prepare for a job interview at WellChild
✨Show Your Passion for Fundraising
Make sure to express your enthusiasm for fundraising and working in the charity sector. Share any personal experiences or motivations that drive your passion, as this role is all about engaging and inspiring supporters.
✨Demonstrate Your Organizational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritize effectively, especially under pressure, as this is crucial for supporting various Challenge Events.
✨Familiarize Yourself with the Events
Research the specific Challenge Events mentioned in the job description, such as the London Marathon and Great North Run. Being knowledgeable about these events will show your commitment and help you discuss how you can contribute to their success.
✨Highlight Your Communication Skills
Since you'll be acting as a point of contact for inquiries, it's important to showcase your strong communication skills. Prepare to discuss how you've effectively engaged with stakeholders or supporters in previous roles.
