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- Tasks: Support our contracts team with admin tasks and project management in a dynamic construction environment.
- Company: Join a leading construction firm in Bristol, known for its innovative projects and supportive culture.
- Benefits: Enjoy flexible working options, professional development opportunities, and a vibrant team atmosphere.
- Why this job: Gain hands-on experience in a fast-paced industry while contributing to impactful projects and teamwork.
- Qualifications: Proficiency in Microsoft Office and strong communication skills are essential; previous admin experience is a plus.
- Other info: Training on bespoke systems will be provided, making this a great opportunity to learn and grow.
We are seeking a highly organized and detail-oriented Contract Administrator to join our construction team in Bristol. In this role, you will provide essential administrative and commercial support to the contracts team, ensuring the smooth and efficient management of our projects.
Apply fast, check the full description by scrolling below to find out the full requirements for this role.
Key Responsibilities
* Uploading budgets / cost code changes / commercial reviews.
* Raise all new projects on NAV.
* Assist with applications for payment.
* Assist with PQQ’s.
* General office orders / procurement.
* Assist with travel / accommodation.
* Manage training requirements for the service centre.
* Assistance with Verisae and other client portals.
* Send supplier / vendor forms to new companies.
* Fleet management.
* Office audits / safety / defibs / fire / first aid / PAT testing.
* Oversee / minute the weekly contracts meeting.
* Assist the contracts team with administrative duties
* Monitor WPA aftercare submissions.
* Compilation of O & M Manuals.
* Maintain central filing systems including SHEQ files – administration for completed paperwork coming back from site.
* Update and audit the WPA Portal system for all projects.
* Assist with subcontractor and supplier vetting.
* Assist with complaints logging / updates.
Knowledge & Experience
* PC literate proficient in Microsoft Office Suite
* Excellent communication skills, both verbal and written
* Great administration skills
* Able to work in an organised manner
* Managing Email queries.
* Using bespoke systems (NAV) to assist with commercial aspects of the operational delivery. (training will be given)
* Managing databases.
* Previous, demonstrable experience in a similar role as a Contracts Admin assistant/specialist/Coordinator is highly desired
Contract Administrator employer: Involve Recruitment
Contact Detail:
Involve Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly NAV. Even if you haven't used it before, showing a willingness to learn and mentioning any similar systems you've worked with can set you apart.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your ability to handle the diverse responsibilities of a Contract Administrator.
✨Tip Number 3
Brush up on your communication skills, as this role requires excellent verbal and written abilities. Consider practising how you would explain complex information clearly and concisely, as this will be crucial in your day-to-day interactions.
✨Tip Number 4
Research the company’s recent projects and initiatives in Bristol. Being knowledgeable about their work will not only help you during interviews but also show your genuine interest in joining our team at StudySmarter.
We think you need these skills to ace Contract Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Contract Administrator. Emphasise your organisational skills, proficiency in Microsoft Office, and any previous experience in a similar role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your background and skills make you a perfect fit for the role and express your enthusiasm for joining the construction team in Bristol.
Highlight Relevant Experience: In your application, focus on any past roles where you managed administrative tasks, worked with budgets, or used systems like NAV. Provide specific examples of how you contributed to project management or supported a team effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Contract Administrator.
How to prepare for a job interview at Involve Recruitment
✨Showcase Your Organisational Skills
As a Contract Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the responsibilities of the role effectively.
✨Familiarise Yourself with Relevant Software
Since the role involves using NAV and other bespoke systems, it’s beneficial to have a basic understanding of these tools. If you have experience with similar software, be ready to discuss how you used it to improve efficiency in your previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle administrative challenges. Think of specific scenarios where you had to resolve issues related to contracts or project management, and be prepared to explain your thought process.
✨Demonstrate Strong Communication Skills
Excellent verbal and written communication is crucial for this position. During the interview, practice clear and concise communication. You might also want to prepare to discuss how you’ve effectively communicated with team members or clients in the past.
