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- Tasks: Support the finance team with invoicing, payments, and administrative tasks.
- Company: Join a growing company in construction and facilities management with a strong reputation.
- Benefits: Enjoy a competitive salary, pension contribution, and professional development opportunities.
- Why this job: Be part of a collaborative team in a modern office with long-term career prospects.
- Qualifications: Strong admin skills, experience with Microsoft Office, and excellent communication required.
- Other info: Experience with Xero and BigChange is a plus; proactive attitude is essential.
Job Title: Finance Administrative Assistant
All potential candidates should read through the following details of this job with care before making an application.
Location: Bolton
Salary: £25,000 – £28,000
Type: Full-Time, Permanent
We are currently recruiting for a Finance Administrative Assistant to support a growing finance function in Bolton. This is a fantastic opportunity for someone with strong administrative and financial skills to contribute to a forward-thinking business, offering both professional development and career progression. You’ll be working within a thriving company in the construction and facilities management sector.
Duties of a Finance Administrative Assistant
In this role, you will play an integral part in supporting the finance team, reporting directly to the Financial Controller. You will be responsible for:
Processing and inputting invoices, expenses, and receipts
Managing the finance inbox and ensuring queries are dealt with efficiently
Assisting with payment processing and liaising with suppliers, subcontractors, and employees
Supporting the preparation of weekly payment schedules and upcoming bills
Assisting with onboarding new suppliers and employees into finance systems
Ensuring accurate allocation of invoices and expenses to the correct jobs/projects
Supporting payroll processes and ensuring compliance with payment terms
Maintaining finance administration tasks, including VAT and CIS setup
Skills and experience of a Finance Administrative Assistant
To be successful in this role, you should have:
Strong administrative and organisational skills
Experience with Microsoft Outlook, Excel, Word, and PowerPoint (advanced Excel preferred)
Excellent communication skills, both written and verbal
A proactive, enthusiastic, and team-oriented approach
The ability to prioritise workload effectively and work with accuracy
It would be advantageous if you also had:
Experience using Xero and BigChange
Previous exposure to invoice management, credit control, or payroll processes
What the client offers a Finance Administrative Assistant
This client offers:
A competitive salary package (£25,000 – £28,000, dependent on experience)
5% pension contribution
Professional development and opportunities for career growth
A supportive and collaborative team environment
Modern head office facilities in Bolton
The chance to be part of a growing business with long-term career prospects
About the Client
Our client is a well-established and expanding company in the construction and facilities management sector. They have a strong reputation for quality and service, working across a variety of commercial and residential projects. You’ll be joining a supportive and professional finance team in a modern office space, where collaboration and efficiency are valued.
Next Steps
Apply for this Finance Administrative Assistant role through this advert. For more information, please contact Chloe in our Commercial team on (phone number removed).
If successful, you will need to complete our digital registration process (if you haven’t already). If you do not hear from us within 7 days, please assume your application has not been successful on this occasion, but we will retain your details for future opportunities.
About Regional Recruitment Services
This position is advertised by Regional Recruitment Services Ltd, an award-winning independent recruitment agency operating since 2008. We recruit permanent, temporary, and contract staff across Commercial, Construction, Industrial, and Engineering sectors. View all our current vacancies at (url removed)
Finance Administrative Assistant employer: Regional Recruitment Services
Contact Detail:
Regional Recruitment Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Xero and BigChange. Having a solid understanding of these tools can set you apart from other candidates and show your proactive approach to the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've effectively managed multiple tasks or projects in previous roles. This will demonstrate your ability to prioritise workload, which is crucial for a Finance Administrative Assistant.
✨Tip Number 3
Research the construction and facilities management sector to understand the challenges and trends within the industry. This knowledge can help you engage in meaningful conversations during interviews and show your genuine interest in the company.
✨Tip Number 4
Prepare to discuss your experience with invoice management and payroll processes. Being able to articulate your familiarity with these areas will reassure the hiring team of your capability to handle the responsibilities of the role.
We think you need these skills to ace Finance Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative and financial skills. Emphasise your experience with Microsoft Office, especially Excel, and any exposure to invoice management or payroll processes.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that align with the duties listed in the job description, such as managing finance inboxes or processing invoices.
Highlight Relevant Experience: In your application, clearly outline any previous roles that involved similar responsibilities. If you have experience with Xero or BigChange, make sure to mention it as it could give you an edge.
Proofread Your Application: Before submitting, double-check your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Finance Administrative Assistant.
How to prepare for a job interview at Regional Recruitment Services
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific examples where you successfully managed tasks like processing invoices or handling finance-related queries, as these are crucial for the role.
✨Demonstrate Financial Acumen
Familiarise yourself with basic financial concepts and terminology relevant to the position. If you have experience with software like Xero or BigChange, be sure to mention it, as this could set you apart from other candidates.
✨Communicate Effectively
Since excellent communication skills are essential, practice articulating your thoughts clearly and concisely. Prepare to answer questions about how you would handle communication with suppliers and team members.
✨Prepare Questions for the Interviewer
Think of insightful questions to ask about the company culture, team dynamics, and opportunities for professional development. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
