Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join our team as an Administrator/Coordinator, handling diary management and meeting arrangements.
- Company: Be part of one of the largest NHS Trusts in the UK, making a real impact.
- Benefits: Enjoy supportive teams, opportunities for influence, and a dynamic work environment.
- Why this job: This role offers a chance to shine in a fast-paced office while supporting senior managers.
- Qualifications: We're looking for someone with strong admin skills and a proactive attitude.
- Other info: Located at Queen Elizabeth Hospital, with occasional travel required.
The predicted salary is between 24000 - 36000 £ per year.
Provide full administrative duties to the team.
Diary management, arranging meetings including venue hire, catering & equipment.
First point of contact for staff & visitors.
To receive, prioritise & respond to incoming telephone calls, emails and other communications.
To compile letters.
Prepare and distribute agendas, attend meetings, take minutes and distribute.
To collate information, design and produce documents using a range of skills and software required. These will include flow charts, presentation (power point), databases (Excel).
To obtain personal & confidential information as required.
To devise, implement & maintain systems for ease of filing & retrieval of documents
To raise purchase orders on Trust finance systems.
Undertake office organisation.
Produce documents for the manager, such as spreadsheets, contracts, letters, memos policies and guidelines.
Are you currently looking for an exciting opportunity to work for one of the largest NHS Trusts in the country?
Are you ready for your next challenge? Do you want to try a new area of work?
If the answer is yes, we can help make that happen!
Who are we looking for?
-A can do person who gets involved and makes things happen.
-Fabulous admin based skillset
-Not phased by working in a busy and fast paced office
What can we offer?
Supportive teams who want you to shine.
Opportunity to get involved and influence what we do and how we do it.
Opportunity to help and support our senior managers and Trust Directors do what they need to do.
The role is located at Queen Elizabeth Hospital but there will be times when travel cross site is required.
For an informal discussion about the role please contact Kelly Bamber-O’Reilly, EA to Trust Secretary 01213714328, email Kelly.Bamber-O’Reilly@uhb.nhs.uk., Queen Elizabeth Hospital
Mindelsohn Way
Birmingham
West Midlands
B15 2TH, https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab), kelly.bamber-o’reilly@uhb.nhs.uk
01213714328
Band 4 Administrator/Coordinator employer: University Hospitals Birmingham NHS Foundation Trust
Contact Detail:
University Hospitals Birmingham NHS Foundation Trust Recruiting Team
+441213714328
Reilly@uhb.nhs.uk
StudySmarter Expert Advice 🤫
We think this is how you could land Band 4 Administrator/Coordinator
✨Tip Number 1
Familiarize yourself with the specific administrative tools and software mentioned in the job description, such as Excel and PowerPoint. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your ability to manage multiple tasks efficiently. In a busy office environment, showcasing your organizational skills and experience in diary management or meeting coordination can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your experience in handling confidential information and your approach to maintaining document filing systems. This is crucial for the role, and demonstrating your understanding of confidentiality will be key during any discussions.
✨Tip Number 4
If possible, reach out to Kelly Bamber-O'Reilly for an informal chat about the role. This not only shows your enthusiasm but also gives you valuable insights into what the team is looking for, which can help you tailor your approach.
We think you need these skills to ace Band 4 Administrator/Coordinator
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Band 4 Administrator/Coordinator position. Highlight key responsibilities such as diary management, meeting arrangements, and document preparation to tailor your application.
Showcase Your Skills: Emphasize your administrative skills in your CV and cover letter. Mention specific software you are proficient in, like Excel and PowerPoint, and provide examples of how you've used these tools in previous roles.
Tailor Your Cover Letter: Write a personalized cover letter that reflects your enthusiasm for the role and the NHS Trust. Address how your experience aligns with the requirements mentioned in the job description, particularly your ability to handle a busy office environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application demonstrates attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at University Hospitals Birmingham NHS Foundation Trust
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific tasks you've managed, such as diary management, meeting arrangements, and document preparation. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Demonstrate Communication Proficiency
As the first point of contact for staff and visitors, strong communication skills are essential. Practice articulating your thoughts clearly and concisely. Be ready to provide examples of how you've effectively handled incoming calls and emails in past roles.
✨Familiarize Yourself with Relevant Software
The role requires proficiency in various software tools like PowerPoint and Excel. Brush up on your skills and be ready to discuss how you've used these programs to create documents, flow charts, or manage databases in your previous positions.
✨Emphasize Your Organizational Abilities
The ability to maintain systems for filing and document retrieval is crucial. Prepare to share examples of how you've organized office tasks or improved filing systems in the past. This will show that you can thrive in a busy and fast-paced environment.
