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For Companies At a Glance
- Tasks: Manage office environments, plan events, and ensure a productive workspace.
- Company: Join a vibrant team in Shoreditch, focused on inclusivity and employee experience.
- Benefits: Enjoy perks like private healthcare, sabbaticals, and a dog-friendly office.
- Why this job: Be part of a culture that values fun, collaboration, and personal growth.
- Qualifications: Experience in office management and event planning is essential.
- Other info: Regular travel to other offices and a dynamic work environment await you.
The predicted salary is between 36000 - 60000 £ per year.
Check out the development opportunities in the People team.
This is an in office based role, predominantly based from our London (Shoreditch) office with regular travel to our other offices (Brighton, Manchester and Cardiff) every quarter. You will be able to expense travel and hotel costs when working outside of London.
What You’ll Be Doing
- Partner with 3rd party office providers to ensure each office is clean, functional, and conducive to productivity.
- Support any office move or relocation projects, managing logistics and minimising disruption for teams.
- Plan and coordinate inclusive social events and cultural initiatives that resonate across all offices.
- Ensure all offices meet health and safety regulations, conducting regular checks, and maintaining appropriate records (e.g., fire safety, first aid, emergency procedures).
- Manage office and event budgets, tracking expenses, and identifying ways to optimise costs without compromising the office environment or employee experience.
- Support the onboarding process for new hires by ensuring their workspace is ready, including desk setup, office orientation, and access to resources.
We’re Looking For
- Proven experience in office or facilities management, with strong event planning skills.
- Ability to travel regularly to each office location.
- Excellent organisational and communication skills, with a knack for fostering inclusive and enjoyable workplace culture.
- Ability to manage multiple locations and projects simultaneously, with keen attention to detail and the capacity to prioritise tasks effectively.
- Ability to manage and track budgets effectively, making cost-effective decisions and identifying areas to optimise spending without sacrificing employee experience.
- Excellent written and verbal communication skills to collaborate effectively with employees, vendors, and leadership. Strong interpersonal skills to build rapport across diverse teams and understand cultural nuances in each office.
Diversity & Inclusion
We welcome, consider, and encourage applications from anyone who shares our commitment to inclusivity. Join us in creating a space where authenticity thrives, and everyone can do their best work.
Great Work Deserves Great Perks
We try not to take ourselves too seriously (all the time) so we make sure our office is decked out with a pool table, arcade machine, beer tap, and a couple of office dogs thrown in for good measure. Check out our benefits:
- Private Healthcare including dental and optician services through Vitality.
- Worldwide travel insurance through Vitality.
- Anniversary Rewards (£250, £500, £750, 4-week fully paid sabbatical).
- Salary Sacrifice Pension Scheme up to 7% match.
- 28 days holiday (plus bank holidays).
- Annual Learning and Wellbeing Budget.
- Enhanced Parental Leave.
- Cycle to Work Scheme.
- Season Ticket Loan.
- 6 free therapy sessions per year.
- Dog Friendly Offices.
- Free drinks and snacks in our offices.
Check out more of our benefits, values, and mission here .
Interview Process
- First stage: 30 minute intro and values call with Talent Partner (Video call).
- Second stage: 45 minute CV overview and case study with Head of People (In Person).
- Final stage: Meet the Team.
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Workplace Experience Manager employer: Capital on Tap
Contact Detail:
Capital on Tap Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Experience Manager
✨Tip Number 1
Familiarize yourself with the office culture and values of StudySmarter. Understanding our commitment to inclusivity and a fun workplace will help you align your approach during interviews and discussions.
✨Tip Number 2
Highlight any previous experience you have in managing multiple office locations or coordinating events. Be ready to share specific examples that demonstrate your organizational skills and ability to foster a positive workplace culture.
✨Tip Number 3
Prepare to discuss how you handle budget management and cost optimization. Think of instances where you've successfully managed expenses while enhancing employee experience, as this is crucial for the role.
✨Tip Number 4
Since this role involves regular travel, be ready to talk about your flexibility and past experiences with travel logistics. Show that you can manage the demands of being on the road while maintaining productivity across different locations.
We think you need these skills to ace Workplace Experience Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office or facilities management, event planning, and budget management. Use specific examples that demonstrate your ability to foster an inclusive workplace culture.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for creating productive work environments. Mention your experience with managing multiple locations and how you can contribute to the company's values of inclusivity and employee experience.
Showcase Communication Skills: In your application, emphasize your excellent written and verbal communication skills. Provide examples of how you've successfully collaborated with diverse teams and vendors in previous roles.
Prepare for the Interview Process: Familiarize yourself with the interview stages outlined in the job description. Prepare to discuss your experience in detail during the CV overview and case study, and think about how you would engage with the team during the final stage.
How to prepare for a job interview at Capital on Tap
✨Showcase Your Event Planning Skills
Since the role involves planning inclusive social events, be prepared to discuss your previous experience in event management. Share specific examples of successful events you've organized and how they contributed to workplace culture.
✨Demonstrate Your Organizational Abilities
Highlight your ability to manage multiple projects simultaneously. Discuss how you prioritize tasks and ensure that all office locations are well-maintained and functional, especially during relocations or office moves.
✨Communicate Your Budget Management Experience
Be ready to talk about your experience with managing budgets. Provide examples of how you've tracked expenses and made cost-effective decisions while maintaining a positive employee experience.
✨Emphasize Your Interpersonal Skills
This role requires strong interpersonal skills to build rapport across diverse teams. Prepare to share instances where you've successfully collaborated with different stakeholders and navigated cultural nuances in various office environments.
