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- Tasks: Manage diverse projects, ensuring timely delivery and quality standards.
- Company: Join a growing organisation focused on facilities and property management.
- Benefits: Enjoy a competitive salary, bonus potential, and flexible home-based work.
- Why this job: Make a real impact while collaborating with senior leadership in a dynamic environment.
- Qualifications: Experience in project management and familiarity with contract compliance is essential.
- Other info: Ideal for self-motivated individuals ready to take ownership and grow.
Facilities Operations Manager
Have you got what it takes to succeed The following information should be read carefully by all candidates.
Location: Dublin (Home-based, must reside in Dublin)
Salary: €60,000 – €65,000 Plus Bonus
Home-based with some on-site presence
Facilities Management
Property Management
Position Overview:
We are seeking a Facilities Operations Manager to support the management of a diverse project and property portfolio. This is a middle management role that offers a unique opportunity to take ownership of multiple projects, drive initiatives forward, and contribute to the long-term success of the organisation. The role will be based in Dublin, with the flexibility to work from home in Dublin.
Key Responsibilities:
Project Management and Oversight:
Assist in the management of a portfolio of projects, ensuring the successful delivery of facilities services and adherence to deadlines. This includes managing various aspects of the project lifecycle and ensuring smooth integration across different sectors, such as Build to Rent or project finance.
Finance and Reporting:
While project finance experience is a plus, familiarity with tools like Paymech is essential. You will be involved in managing service reports, Excel spreadsheets, and tracking project processes. Reporting will be a key part of the role, including creating and maintaining detailed progress reports, budgets, and financial forecasts.
Stakeholder Engagement:
Act as a point of contact for key stakeholders across the business, liaising with clients, contractors, and other departments to ensure communication is clear, expectations are set, and any issues are addressed in a timely manner.
Contract Management and Compliance:
Work with senior managers to monitor and enforce contract compliance, ensuring all project deliverables meet the agreed standards and are completed on time. You will need to have a strong understanding of contracts and the ability to keep track of amendments, changes, and deadlines.
Quality Assurance and Performance Monitoring:
Assist with the quality assurance process, helping to monitor the performance of the projects against agreed benchmarks. Ensure that the projects meet the set quality standards and identify areas for improvement, focusing on compliance with legal and internal requirements.
Problem-Solving and Issue Resolution:
Take a hands-on approach to managing and resolving project-related issues. Whether dealing with delays, budget concerns, or team dynamics, you will need to be proactive in proposing solutions and driving the team toward resolution.
Support with Strategic Development:
Contribute to the strategic direction of the projects by supporting the development of business plans and growth strategies. You will also be involved in implementing key initiatives and supporting the long-term objectives of the organisation.
Key Requirements:
Proven experience in managing a portfolio of projects, ideally within sectors such as Build to Rent, project finance, PFI, PPP, BSF or LIftCo etc.. facilities management
Experience with Paymech and/or a background in Facilities Management (FM) is beneficial, particularly for those with experience in handling service reports, data management, and process oversight.
Previous involvement in compliance management and quality assurance for property-based assets (such as hotels portfolio, accommodation or property portfolios) is desirable.
Strong understanding of contract management and the ability to maintain a keen eye for detail, ensuring all contractual obligations are met.
Skills & Competencies:
Strong management skills, with the ability to oversee a variety of projects and drive them forward with initiative and confidence.
Proactive, with a hands-on approach to problem-solving and a solid understanding of performance monitoring and reporting.
Excellent communication skills, capable of engaging with stakeholders at all levels, including senior managers, contractors, and clients.
Self-motivated, adaptable, and able to work independently, with the resilience to handle challenging situations and deadlines.
Familiarity with using Excel and other relevant software for tracking and reporting on project progress.
You must be able to take ownership of your projects, with a willingness to take on additional responsibility and grow into a senior role over time.
This is an exciting opportunity for someone looking to make a tangible impact within a growing organisation. Our client is looking for someone who is committed, driven, and ready to take on challenges and drive success.
If you\’re ready for a role that offers both independence and the chance to work closely with senior leadership, apply now to join our team.
#Paymech #Facilitiesmanagement #PPP #PFI
Facilities Operations Manager employer: 300 North Limited
Contact Detail:
300 North Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Operations Manager
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, like Paymech. Having a solid understanding of these tools will not only help you during the interview but also demonstrate your proactive approach to the role.
✨Tip Number 2
Network with professionals in the facilities management sector, especially those who have experience in project finance or Build to Rent. Engaging with industry peers can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss your previous project management experiences in detail. Be ready to share specific examples of how you've successfully managed projects, resolved issues, and engaged with stakeholders to showcase your capabilities.
✨Tip Number 4
Research the company’s current projects and strategic goals. Understanding their objectives will allow you to tailor your conversation during the interview, showing that you're genuinely interested in contributing to their success.
We think you need these skills to ace Facilities Operations Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management and project oversight. Use specific examples that demonstrate your ability to manage multiple projects and engage with stakeholders effectively.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight your experience with contract management and compliance, as well as your familiarity with tools like Paymech. Make it personal and show how you align with their values.
Showcase Problem-Solving Skills: Provide examples in your application of how you've successfully resolved project-related issues in the past. This could include managing delays or budget concerns, demonstrating your proactive approach to problem-solving.
Highlight Communication Skills: Emphasise your excellent communication skills in both your CV and cover letter. Mention specific instances where you've engaged with senior managers, clients, or contractors to ensure clear communication and successful project outcomes.
How to prepare for a job interview at 300 North Limited
✨Showcase Your Project Management Skills
Be prepared to discuss your experience managing a portfolio of projects. Highlight specific examples where you successfully delivered projects on time and within budget, especially in sectors like Build to Rent or project finance.
✨Demonstrate Financial Acumen
Familiarity with financial tools like Paymech is essential. Be ready to talk about your experience with budgeting, financial forecasting, and reporting. Bring examples of how you've managed service reports and tracked project processes.
✨Engage Stakeholders Effectively
Communication is key in this role. Prepare to discuss how you've engaged with various stakeholders, including clients and contractors. Share instances where you resolved issues through clear communication and set expectations effectively.
✨Emphasise Problem-Solving Abilities
The ability to tackle challenges head-on is crucial. Think of examples where you proactively identified problems and proposed solutions. This will demonstrate your hands-on approach and resilience in managing project-related issues.
