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For Companies At a Glance
- Tasks: Support leaders by managing calendars, organizing meetings, and handling operational tasks.
- Company: Join Google DeepMind, a leader in AI innovation focused on public benefit and ethical practices.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration.
- Why this job: Be part of a team that values diversity and drives impactful projects in AI.
- Qualifications: Looking for energetic, organized individuals with a passion for supporting others and problem-solving.
- Other info: This is a fixed-term role for 12 months, perfect for those eager to learn and grow.
The predicted salary is between 28800 - 43200 £ per year.
At Google DeepMind, we value diversity of experience, knowledge, backgrounds and perspectives and harness these qualities to create extraordinary impact. We are committed to equal employment opportunity regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy, or related condition (including breastfeeding) or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.
Snapshot
We are seeking an Administrative Business Partner to support up to three leaders, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive team & company priorities. This role would suit someone who thrives in a fast-paced, changeable environment and enjoys working as part of a team. This role is available for a fixed term of 12 months.
About Us
Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.
The Role
Key responsibilities:
- Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations.
- Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies
- Collate and track actions and deliverables
- Meeting support – circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.
- Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.
- Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation.
- Draft and send out team communications.
- Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors.
- Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.
- Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc.
- Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence.
About You
- You are a resilient Assistant, with experience working in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.
- Passionate about supporting and enabling others, motivated by Leader support.
- Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.
- Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.
- Can adapt quickly to changing demands and embrace ambiguity
- Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.
- Solid communicator and active listener; you exhibit a high EQ.
- Able to build relationships across teams and foster trust.
- Collaborative and thrives in a team environment.
- Proactively seek out time-saving solutions and tools.
- Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team.
- Experience with Google Suite is preferable but not crucial.
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Administrative Business Partner, Fixed Term Contract employer: The Rundown
Contact Detail:
The Rundown Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Business Partner, Fixed Term Contract
✨Tip Number 1
Familiarize yourself with Google Suite and other tools that can enhance your productivity. Even if you don't have extensive experience, showing a willingness to learn and adapt to these tools can set you apart.
✨Tip Number 2
Highlight your ability to manage complex calendars and prioritize tasks effectively. Be prepared to discuss specific examples from your past experiences where you successfully handled multiple deadlines in a fast-paced environment.
✨Tip Number 3
Demonstrate your proactive problem-solving skills by preparing examples of how you've anticipated needs or challenges in previous roles. This will show that you can think ahead and support leaders effectively.
✨Tip Number 4
Emphasize your communication skills and ability to build relationships across teams. Consider sharing instances where you've successfully collaborated with others to achieve common goals, as this aligns with the team-oriented culture at Google DeepMind.
We think you need these skills to ace Administrative Business Partner, Fixed Term Contract
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight relevant experience that aligns with the responsibilities of the Administrative Business Partner role. Emphasize your organizational skills, ability to manage complex calendars, and any experience in supporting leaders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how you've successfully managed multiple tasks in a fast-paced environment and how you can contribute to the team at Google DeepMind.
Highlight Soft Skills: In your application, emphasize your soft skills such as communication, problem-solving, and relationship-building. These are crucial for the role, so provide examples of how you've demonstrated these qualities in previous positions.
Showcase Adaptability: Since the role requires adapting to changing demands, include examples in your application that demonstrate your flexibility and ability to thrive in dynamic environments. This will show that you can handle the challenges of the position.
How to prepare for a job interview at The Rundown
✨Show Your Proactive Nature
During the interview, highlight your ability to anticipate needs and solve problems without guidance. Share specific examples of how you've proactively managed tasks or improved processes in previous roles.
✨Demonstrate Organizational Skills
Be prepared to discuss how you manage multiple priorities and deadlines. You might want to provide examples of tools or methods you use to stay organized, especially in fast-paced environments.
✨Emphasize Communication and Relationship Building
Since this role involves supporting leaders and collaborating with various teams, showcase your communication skills. Discuss how you've built effective working relationships in the past and how you handle incoming requests.
✨Express Your Enthusiasm for Continuous Improvement
Convey your passion for personal and team development. Talk about any initiatives you've taken to improve efficiency or how you've embraced new ways of working in your previous positions.
