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- Tasks: Support the Quintessentially Experiences team with event coordination and administration tasks.
- Company: Join Quintessentially, a leading luxury lifestyle agency known for creating unforgettable experiences.
- Benefits: Enjoy opportunities for travel, dynamic projects, and a vibrant team culture.
- Why this job: Perfect for those who thrive in fast-paced environments and love event planning.
- Qualifications: 1+ years of agency experience and strong interpersonal skills required.
- Other info: Willingness to travel and work abroad is essential.
The predicted salary is between 28800 - 43200 £ per year.
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Project Coordinator, Quintessentially Experiences, London
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Client:
Quintessentially
Location:
London, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
60170ec690e5
Job Views:
7
Posted:
12.08.2025
Expiry Date:
26.09.2025
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Job Description:
Division : Quintessentially Experiences
Job Summary:
We are looking for an enthusiastic Project Coordinator to join our growing agency team. The role is primarily to provide support services to the Quintessentially Experiences team, working across a broad range of projects with tasks to include supplier/venue research, creating presentations, supporting a busy event operations team across multiple projects and general administration.
Key Responsibilities:
- Junior Support on a wide range of client accounts- events and projects (primarily corporate events with the potential for some private events also).
- Supplier and venue research.
- Contribute to content and event ideas for assigned project briefs.
- Creating high-quality presentation for clients- with meticulous attention to detail.
- Arranging accommodation and visas for travelling team members.
- Attending site visits & client meetings.
- Supporting onsite at events, both in the UK and overseas.
- Taking detailed minutes during internal and client meetings.
- Engage in positive and commercial supplier relationships (hotels, venues, third party suppliers etc).
- Managing elements of events ie .gifting or restaurant, bookings/experiences swag, delegate management and registrations including dealing with guest enquiries in a timely and professional manner.
- Ad hoc diary management.
- Travel arrangements- e.g car bookings, flight and hotel bookings.
Requirements:
- 1+ years agency experience.
- Experience in event delivery is preferred.
- Strong interpersonal skills.
- Good working knowledge of MS packages (Word, PowerPoint, Excel).
- \’Can-do\’ attitude- ready to always get involved and work across a multitude of events and projects.
- Resilient to last minute changes and ability to react accordingly.
- Fast learner- adapting to new processes in rapid change climate.
- Confident, with the ability to prioritise and meeting deadlines working under pressure.
- Proactive & reactive simultaneously.
- Ability to remain calm & courteous under pressure, and effective conflict management.
- Excellent interpersonal skills.
- Mature approach, dedicated and committed with a strong drive.
- Reliability -excellent time keeping is crucial to this role.
- Experienced in dealing with confident and highly sensitive information, using discretion and a professional manner at all times.
- Willingness to travel and work abroad.
- Team player who contributes to the company culture.
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Project Coordinator, Quintessentially Experiences employer: Quintessentially
Contact Detail:
Quintessentially Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator, Quintessentially Experiences
✨Tip Number 1
Familiarise yourself with the Quintessentially brand and their approach to event management. Understanding their values and style will help you align your conversations and demonstrate your enthusiasm for the role during interviews.
✨Tip Number 2
Network with professionals in the events industry, especially those who have experience with corporate events. Attend relevant events or webinars to make connections that could provide insights or referrals for the Project Coordinator position.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed multiple tasks under pressure. Highlighting your ability to remain calm and organised will resonate well with the requirements of this role.
✨Tip Number 4
Showcase your proficiency in MS Office, particularly PowerPoint, by creating a sample presentation that reflects your attention to detail. This can serve as a practical demonstration of your skills during the interview process.
We think you need these skills to ace Project Coordinator, Quintessentially Experiences
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination and event management. Emphasise any agency experience and specific skills that align with the job description, such as supplier research and presentation creation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific projects or experiences that demonstrate your ability to handle the responsibilities outlined in the job description.
Highlight Interpersonal Skills: Since strong interpersonal skills are crucial for this role, provide examples in your application of how you've successfully managed relationships with clients, suppliers, or team members in past roles.
Showcase Your 'Can-Do' Attitude: In your application, illustrate your proactive approach and ability to adapt to changing circumstances. Share anecdotes that reflect your resilience and problem-solving skills in high-pressure situations.
How to prepare for a job interview at Quintessentially
✨Show Your Enthusiasm
As a Project Coordinator, it's essential to demonstrate your enthusiasm for the role and the company. Make sure to express your passion for event management and how you can contribute to the Quintessentially Experiences team.
✨Highlight Relevant Experience
Be prepared to discuss your previous agency experience and any specific events you've worked on. Share examples that showcase your ability to manage multiple tasks, conduct supplier research, and create high-quality presentations.
✨Demonstrate Strong Interpersonal Skills
Since this role requires excellent interpersonal skills, be ready to provide examples of how you've successfully built relationships with clients and suppliers in the past. Show that you can remain calm and courteous under pressure.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and adaptability. Prepare scenarios where you had to react to last-minute changes or manage conflicts effectively, showcasing your 'can-do' attitude.
