Pay & Pensions Assistant

Description

To provide a high quality pay and pensions administration service to the College, dealing with queries and liaising with the outsourced payroll team and pension providers, ensuring records are up to date and meet audit requirements. To support the wider HR team with general HR administration support.

Key Responsibilities

Pay and Pensions Administration

1. To provide monthly information to the payroll provider and ensure that all data is inputted accurately and meeting deadlines.
2. Act as main point of contact with the payroll provider, dealing with any queries.
3. Check monthly payroll detailing variance information, liaising with SLT and Finance to approve.
4. Provide annual and ad hoc information to payroll provider (eg holiday information, pay awards etc).
5. Send any pay letters out to staff in a timely way.
6. Deal with all pay related queries from staff, liaising with the payroll provider as required.
7. Deal with queries from and send adhoc information as required to the Pension providers.
8. Respond to pension queries from staff, referring to pension providers as appropriate.
9. Produce reports and data as required.

Staff benefits

1. Working with the HR Project Lead support the development and implementation of the staff benefit provision.
2. Undertake Benefit Administration, liaising with external providers and other departments as required.

HR Administration

1. Supporting the wider HR team with administration as required such as recruitment activity, agency administration, starter and leavers administration and other HR support such as minute taking for Employment Relations meetings.

HR System/Data

1. Contribute to HR system good practice and development.
2. Provide data as required for SLT and external reports and surveys.

Wider team support and personal development

1. To undertake specific project work as required, under the direction and guidance of the Human Resources Manager.
2. Contribute to the development and implementation of HR policies and procedures.
3. Ensure continuous development and improvement of professional knowledge to ensure the College is at the forefront of HR initiatives and good practice through attendance at events, webinars, training, networking and wider reading etc.
4. Proactively share knowledge, learning and insights with other members of the HR team.
5. Contribute to the continuous process improvement of HR activities and services.
6. Attend and participate in HR Team meetings.
7. Respond to queries from staff and managers, forwarding on to other team members as appropriate.
8. Support the wider HR function by sitting on recruitment panels and delivering staff training i.e. induction training.
9. Support wider college events and curriculum teams as required i.e. interview skills training with students.
10. Any other duties of a similar level of responsibility as required.

Skills, Knowledge and Expertise

Qualifications

Essential Criteria

L2 English and Maths qualification

Experience

Essential Criteria

Experience of payroll and pension administration tasks

Experience of using a HR or Payroll system

Desirable Criteria

HR administration experience

Specialist Knowledge

Essential Criteria

Current knowledge of basic HMRC payroll related requirements

IT Skills

Intermediate level IT skills with good knowledge of Excel and other Microsoft Office applications

HR Systems experience

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