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- Tasks: Support the CEO by managing schedules, meetings, and communications effectively.
- Company: Join a dynamic organisation poised for global expansion and transformation.
- Benefits: Enjoy a collaborative culture with opportunities for growth and development.
- Why this job: Be part of an ambitious team shaping the future on a global scale.
- Qualifications: Experience supporting C-level leaders; strong communication and organisational skills required.
- Other info: Ideal for adaptable individuals who thrive in fast-paced environments.
The predicted salary is between 36000 - 60000 ÂŁ per year.
We’re hiring a hands-on Executive Assistant for our clients CEO; someone equally happy running a leadership meeting as they are sorting the basics flawlessly. You’ll amplify the CEO’s time, keep communication crisp, and drive tactical initiatives over the line—without ego, with pace. Our client are now entering a bold new chapter under fresh ownership, this organisation is poised for strategic expansion and transformation. Join a team brimming with ambition and momentum, and be part of shaping the next phase of growth on a truly global scale. Key Duties and Responsibilities: * Executive support, done properly * Own complex calendar, priorities, travel, expenses, and briefings * Prep the CEO for days, weeks, and key moments; anticipate needs and unblock issues * Run and facilitate meetings * Build agendas, chair or facilitate sessions, keep time, capture actions, and ensure follow-through * Maintain the leadership cadence (weekly execs, standups, OKR reviews, offsites) * Company communications * Draft CEO updates, all-hands notes, talking points, and internal announcements * Prepare board packs / investor updates and coordinate contributions * Tactical initiatives & project wrangling * Drive short-run, cross-functional projects: define goals, timelines, owners, and metrics * Track progress, surface risks, and land decisions quickly * Stakeholder management * Engage credibly with board/investors, senior leaders, customers, and suppliers * Build trust across the business—from the shop floor to the boardroom * Operations & admin that keep us moving * Keep the small things tight (docs, logistics, vendor coordination) so big things can move fast * Judgment & confidentiality * Handle sensitive information with discretion; act as a clear, calm escalation point Key Skills and Attributes: * Mindset: Collaborative, low-ego, service-oriented. Comfortable with ambiguity and fast pace. “No job too small, no room too big.” * Adaptability: Not wedded to one way of working—happy to use whatever tools/processes are available and change them when needed. * Communication: Clear writer and confident facilitator; can simplify complexity and drive decisions. * Presence: Can hold your ground in a board meeting, whilst being equally at ease in blue-collar/industrial environments. * Ownership: Bias to action, strong follow-through, excellent organization. * Meaningful experience supporting a C-level leader as an EA, Business/Operations Coordinator, or Junior Chief of Staff * Proven record running meetings, crafting internal communications, and delivering cross-functional projects * Comfort working in or alongside blue-collar/operations teams; exposure to PE-backed environments a plus * Tech-fluid: quick to learn new tools (Google Workspace/M365, Slack/Teams, others as necessary)
Executive Assistant employer: Involve Recruitment
Contact Detail:
Involve Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the CEO's style and preferences. Understanding how they like to communicate and organise their time will help you anticipate their needs and demonstrate your ability to support them effectively.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and challenges, helping you prepare for the specific demands of this position.
✨Tip Number 3
Showcase your adaptability by being ready to discuss various tools and processes you've used in past roles. Highlighting your tech fluency and willingness to learn new systems will set you apart as a candidate who can thrive in a fast-paced environment.
✨Tip Number 4
Prepare to demonstrate your communication skills in real-time. Be ready to engage in mock scenarios where you might need to draft communications or facilitate a meeting, showcasing your ability to simplify complexity and drive decisions.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the key duties of the Executive Assistant role. Emphasise your experience in supporting C-level executives, managing complex calendars, and facilitating meetings.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the company's new chapter and how your skills can contribute to their strategic expansion. Mention specific examples of how you've successfully managed projects or communications in previous roles.
Highlight Key Skills: In your application, clearly outline your adaptability, communication skills, and ownership mindset. Provide examples of how you've navigated ambiguity and driven decisions in fast-paced environments.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or typos. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Involve Recruitment
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or managed multiple tasks simultaneously in previous roles.
✨Demonstrate Your Communication Prowess
Clear communication is key for this role. During the interview, highlight your experience in drafting internal communications or facilitating meetings. You might even want to prepare a brief example of a communication piece you've created in the past.
✨Exhibit Adaptability and Problem-Solving Skills
The job requires someone who can thrive in a fast-paced environment and adapt to changing circumstances. Share instances where you've had to pivot quickly or find solutions to unexpected challenges, showcasing your flexibility and resourcefulness.
✨Prepare for Stakeholder Engagement Scenarios
Since you'll be engaging with various stakeholders, it's important to demonstrate your ability to build trust and credibility. Think of examples where you've successfully interacted with senior leaders or external partners, and be ready to discuss how you navigated those relationships.
