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- Tasks: Support daily operations and manage the CAFM system for efficient site management.
- Company: VINCI Facilities is a leading provider of sustainable facilities management solutions.
- Benefits: Enjoy 26 days holiday, generous pension contributions, life assurance, and flexible working options.
- Why this job: Join a team that values collaboration, sustainability, and personal development in a dynamic environment.
- Qualifications: Previous FM coordination experience and strong communication skills are essential.
- Other info: Opportunities for training and progression towards a full Facilities Manager role.
The predicted salary is between 28800 - 43200 £ per year.
Hours: Full Time – 40 hours – Monday to Friday
Creating and maintaining great places to live and work delivered by excellent people who care…
Purpose of Role
We are recruiting for an Assistant Facilities Manager to support the delivery of hard FM services at RAF Odiham near Basingstoke.
Job Description
This is a key operational role supporting the Site Facilities Manager(s) in the efficient day-to-day management of the site. You will play a crucial part in overseeing the helpdesk, managing reactive and planned works through the CAFM system (Maximo), liaising with subcontractors, and assisting with compliance and reporting requirements. This position offers an excellent opportunity for someone with facilities or operational experience to progress toward a full Facilities Manager role in the future.
Responsibilities
• Support the Site Facilities Manager(s) in daily operations and client delivery
• Manage the CAFM system (Maximo), including logging and tracking PPM/reactive works
• Liaise with engineers and subcontractors, resolving issues and processing paperwork
• Monitor and support compliance tasks and documentation
• Assist with internal and client reporting
• Attend meetings and provide minutes when required
• Provide additional support to senior management as needed
Essential Qualifications/Skills
• Previous administration or FM coordination experience
• A strong interest in facilities or property operations
• Excellent communication and organisational skills
• Experience with CAFM systems (Maximo desirable)
• Proficient IT skills (Excel, Word, etc.) and ability to learn bespoke systems
In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.
We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners\’ goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.
Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.
Should you require any reasonable adjustments to be made as part of the application process please contact us directly.
VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.
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Assistant Facilities Manager employer: VINCI Facilities
Contact Detail:
VINCI Facilities Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Facilities Manager
✨Tip Number 1
Familiarise yourself with CAFM systems, particularly Maximo, as this is a key part of the role. Consider taking an online course or tutorial to boost your confidence and understanding of how these systems work.
✨Tip Number 2
Network with professionals in the facilities management sector. Attend local industry events or join relevant online forums to connect with others who can provide insights and potentially refer you to opportunities.
✨Tip Number 3
Demonstrate your organisational skills by preparing for potential interviews. Create a mock schedule of daily tasks you would manage as an Assistant Facilities Manager to showcase your ability to prioritise and handle multiple responsibilities.
✨Tip Number 4
Research VINCI Facilities and their commitment to sustainability and employee development. Be ready to discuss how your values align with theirs during interviews, as cultural fit is often just as important as skills.
We think you need these skills to ace Assistant Facilities Manager
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and qualifications required for the Assistant Facilities Manager position. Tailor your application to highlight relevant experience and skills.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administration or facilities management coordination experience. Mention specific examples of how you've managed tasks similar to those listed in the job description.
Showcase Your Skills: Make sure to include your proficiency with IT tools, especially Excel and Word, as well as any experience with CAFM systems like Maximo. Provide examples of how these skills have helped you in past roles.
Craft a Compelling Cover Letter: Write a cover letter that not only outlines your qualifications but also expresses your enthusiasm for the role and the company. Mention VINCI Facilities' commitment to sustainability and teamwork, and explain how you align with their values.
How to prepare for a job interview at VINCI Facilities
✨Know Your CAFM Systems
Since the role involves managing the CAFM system (Maximo), it's crucial to familiarise yourself with it before the interview. Brush up on your knowledge of how CAFM systems work and be prepared to discuss any relevant experience you have.
✨Demonstrate Your Communication Skills
Excellent communication is key in this role, especially when liaising with subcontractors and engineers. Prepare examples of how you've effectively communicated in past roles, particularly in challenging situations.
✨Show Your Organisational Skills
The Assistant Facilities Manager needs to juggle multiple tasks. Be ready to share specific instances where your organisational skills made a difference in your previous jobs, especially in facilities management or administration.
✨Understand the Company Culture
VINCI Facilities values teamwork and diversity. Research their company culture and be prepared to discuss how your values align with theirs. Highlight any experiences that showcase your ability to work collaboratively and respect diverse perspectives.
