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For Companies At a Glance
- Tasks: Support a busy legal team with admin tasks and diary management.
- Company: Join an award-winning law firm known for its innovative legal services.
- Benefits: Enjoy a contributory pension, private medical insurance, and 25 days holiday.
- Why this job: Gain valuable experience in a dynamic environment while contributing to impactful legal work.
- Qualifications: Some admin experience and strong IT skills in Outlook, Word, PowerPoint, and Excel required.
- Other info: Located in central Bristol with some hybrid working options available.
The predicted salary is between 22500 - 24000 £ per year.
The Company
Our client is a fast-paced, growing, and forward-thinking law firm supporting clients within the real estate sector and other innovative markets. The firm works with high-profile organisations and has local, national, and international reach, employing over 1,800 people across multiple UK offices and a wider global network of partner firms.
The Role
On behalf of our client, we are seeking a Junior Secretary to join their Real Estate team on a permanent, full-time basis. In this role you will provide comprehensive secretarial and administrative support to a busy team of fee earners.
You will assist with financial management tasks, including disbursements, client balances, and client-specific billing requirements, and will prepare monthly invoices. You will also manage diaries, coordinate meetings, and support the production of high-quality documents and reports.
Responsibilities will include
- Support the team by carrying out a full range of secretarial tasks.
- Assist with general administrative duties as required.
- Assist fee earners with financial management, including disbursements and client balances.
- Manage a range of client-specific billing requirements.
- Create monthly invoices to be issued to clients.
- Provide comprehensive diary management for all fee earners.
- Arrange internal and external appointments.
- Make arrangements for meetings and coordinate logistics.
- Book meeting rooms and external venues as required.
- Proofread, amend, and format legal reports and other documents in line with house style.
The Person
The ideal candidate will be highly organised with exceptional prioritisation skills and a strong ability to manage a large workload within a busy team environment. You will have gained administration experience, ideally in a legal or professional services environment. They are also looking for someone with the following skills and experience:
- Confident user of Outlook, Word, PowerPoint, and Excel.
- Experience using case management systems.
- Exceptional prioritising and organisational skills.
- Able to work in a busy environment.
The Salary
£24,500 – £26,000
The Hours
Monday to Friday 9 am 5pm
The Location
Bristol (Central Bristol, no car parking)
The Benefits
- 25 days annual leave, increasing to 30 days with length of service.
- Private medical insurance.
- Flexible benefits scheme.
Contact Detail:
Alexander Mae (Bristol) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Secretary
✨Tip Number 1
Familiarise yourself with the legal sector, especially the areas your potential employer focuses on, such as real estate and corporate law. This knowledge will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Brush up on your IT skills, particularly in Outlook, Word, PowerPoint, and Excel. Consider taking online courses or tutorials to enhance your proficiency, as these tools are essential for the administrative tasks you'll be handling.
✨Tip Number 3
Practice your organisational skills by managing a mock calendar or scheduling appointments for a fictional team. This will not only prepare you for diary management but also showcase your ability to handle a busy environment effectively.
✨Tip Number 4
Network with professionals in the legal field, either through LinkedIn or local events. Building connections can provide valuable insights into the role and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Junior Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills. Emphasise your proficiency in IT tools like Outlook, Word, PowerPoint, and Excel, as well as your organisational abilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your previous experience aligns with the responsibilities of the Junior Secretary position.
Highlight Relevant Skills: In your application, clearly outline your skills in diary management, billing assistance, and document proofreading. These are key aspects of the job that the employer will be looking for.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to eliminate any errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Alexander Mae (Bristol) Ltd
✨Showcase Your Organisational Skills
As a Junior Secretary, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised schedules or handled administrative duties under pressure.
✨Familiarise Yourself with Legal Terminology
Since the role involves supporting legal professionals, having a basic understanding of legal terms and processes can set you apart. Brush up on common legal jargon and be ready to discuss how you can apply this knowledge in your role.
✨Highlight Your IT Proficiency
The job requires good IT skills, particularly in Outlook, Word, PowerPoint, and Excel. Be prepared to discuss your experience with these tools and consider bringing examples of documents or presentations you've created to showcase your abilities.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing conflicting appointments or dealing with tight deadlines. Think through potential scenarios and formulate clear, concise responses that highlight your problem-solving skills.
