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- Tasks: Support Compliance and Contracts teams with onboarding, background checks, and contract administration.
- Company: Join a dynamic team focused on seamless operations and compliance in recruitment.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of a collaborative culture that values detail and problem-solving skills.
- Qualifications: Experience in admin, compliance, or contracts is preferred; tech-savvy individuals are encouraged to apply.
- Other info: Ideal for organised, reliable candidates who thrive under pressure.
The predicted salary is between 36000 - 60000 £ per year.
We are currently recruiting for an experienced administrator to provide seamless support to both the Compliance and Contracts teams. The role spans onboarding, background checks, contract and Statement of Work (SOW) administration, invoicing instructions, and day-to-day operational tasks. Acting as first-line support for internal and external stakeholders and covering colleagues\’ absence, you\’ll maintain accurate records in the CRM and associated systems, keep trackers up to date, and help drive continuous process improvements across Operations. Key Responsibilities Compliance & Onboarding Receive candidate information from consultants; follow up on missing data. Send onboarding packs and criminal-check applications. Verify Right-to-Work (RTW) documents and perform visa checks online. Create and maintain candidate profiles and new roles in the CRM. Conduct background checks to client guidelines, compile completed reports, and update consultants daily. Liaise with umbrella companies to ensure compliance and negotiate terms when needed. Chase vendors to expedite criminal checks; research foreign-jurisdiction checks when applicable. Provide first-line support on onboarding and contract queries from candidates. Perform passport video calls and produce employee reference letters. Contracts & SOW Administration Draft, review, and update SOWs and contract documentation in line with policy and legal requirements. Maintain accurate invoicing instructions; coordinate with Finance to resolve discrepancies. Track contracts end-to-end – updating workflow management trackers & CRM. Manage intake and feedback forms, ensuring actions are captured and closed. Generate periodic reports on contract status, placement metrics, and operational KPIs for management review. Operational & Administrative Support Monitor shared inboxes and Delivery Team requests, prioritising tasks to meet SLAs. Produce monthly and ad-hoc compliance and contracts reports. Maintain all trackers and documentation with a \”single source of truth\” mindset. Provide absence cover for Compliance, Contracts – handling urgent queries, updating systems, and keeping stakeholders informed. Act as a central point of contact for consultants, clients, vendors, and internal teams regarding compliance or contract matters.We\’re looking for someone who is: Organised – able to manage multiple tasks, meet deadlines, and keep work accurate. Detail-focused – spots errors and keeps records up to date. A strong communicator – clear and confident when speaking or writing to clients, candidates, and colleagues. Tech-savvy – confident with Microsoft Office, CRMs, and online checking tools. Process-minded – follows compliance steps carefully and knows when to raise issues. A problem-solver – stays calm under pressure and finds practical solutions. Professional and trustworthy – maintains confidentiality at all times. Reliable – with a positive atitude to work.Experience: Admin, compliance, or contracts work (ideally in recruitment or similar). Knowledge of Right-to-Work, visa, and background checks is a plus but not essential
Compliance & Operations Coordinator employer: Project Recruit
Contact Detail:
Project Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Compliance & Operations Coordinator
✨Tip Number 1
Familiarise yourself with compliance and onboarding processes, especially around Right-to-Work and background checks. This knowledge will help you speak confidently about your understanding of the role during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you used to keep everything on track.
✨Tip Number 3
Brush up on your communication skills, as this role requires clear interaction with various stakeholders. Consider practicing how you would explain complex compliance issues in simple terms.
✨Tip Number 4
Demonstrate your tech-savviness by being prepared to discuss your experience with CRMs and Microsoft Office. If you have used any specific tools for tracking or reporting, be sure to mention those.
We think you need these skills to ace Compliance & Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, compliance, and contracts. Use keywords from the job description to demonstrate that you understand the role and its requirements.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed multiple tasks or improved processes in previous roles.
Highlight Relevant Skills: In your application, emphasise your communication skills, tech-savviness, and problem-solving abilities. These are crucial for the Compliance & Operations Coordinator role, so provide examples of how you've used these skills effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or inconsistencies. A well-presented application reflects your attention to detail and professionalism, which are key traits for this position.
How to prepare for a job interview at Project Recruit
✨Showcase Your Organisational Skills
As the role requires managing multiple tasks and meeting deadlines, be prepared to discuss your organisational strategies. Share specific examples of how you've successfully juggled various responsibilities in previous roles.
✨Demonstrate Attention to Detail
Since the position involves maintaining accurate records and spotting errors, highlight your attention to detail. You could mention a time when your meticulousness prevented a potential issue or improved a process.
✨Communicate Clearly and Confidently
Strong communication is key for this role. Practice articulating your thoughts clearly and confidently, especially when discussing your experience with stakeholders or handling queries. Consider preparing a few scenarios where you effectively communicated complex information.
✨Familiarise Yourself with Compliance Processes
Understanding compliance steps is crucial for this position. Brush up on relevant compliance processes, such as Right-to-Work and background checks, so you can speak knowledgeably about them during the interview.
