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- Tasks: Manage client calls, organize meetings, and handle confidential information.
- Company: Join a thriving Chartered Accountants firm with a dynamic team.
- Benefits: Gain valuable experience in a supportive environment with growth opportunities.
- Why this job: Perfect for detail-oriented individuals who thrive in fast-paced settings.
- Qualifications: Must be reliable, friendly, and skilled in Microsoft Office; typing skills are essential.
- Other info: Opportunity to work closely with directors and tax managers.
Our client is seeking an experienced Secratary / PA for this thriving Chartered Accountants. Duties include:- Taking client calls and dealing with requests as appropriate Taking messages Phone calls with clients and all other third parties i.e. HMRC etc Arranging/booking meetings Letter writing (various) Raising fees Posting fees on CCH Updating various systems/checklists Assigning work Keeping track of jobs coming in / completed jobs going out Organising and prioritising own workload, as well as the directors and assisting the tax manager as and when required Liaising with HMRC/Banks/CronerTaxwise/clients/staff members/directors etc Printing/Scanning Handling, dealing with post and confidential information Binding accounts Face to face client contact (as and when applicable) Filing and keeping files up to date Running reports (various) Signable (digital e-signing programme) Dealing with new client setup procedures – engagement letters and anti-money laundering requests Dealing with invoice queries D&B Reports HMRC Tax Year Overviews Company Secretarial work on Digita and preparing the appropriate forms Updating and running reports from Digita Creating/generating Confirmation Statements/PSC registers Filing forms and updating details at Companies House Company formations IRIS reports – accounts, corporation tax returns, trial balances etc Filing tax returns on IRIS Essential knowledge of the follow: Microsoft Word Microsoft Excel Microsoft Outlook Microsoft Database Microsoft Powerpoint Desirable knowledge of the following but not essential: CCH / IRIS / Digita / Signable (digital e-signing programme) Must: The individual must be hardworking, reliable, friendly and have excellent communication and organisation skills. Exceptional typing skills and competence with using common office systems and software. They must have the capability to work under pressure, meet deadlines and have an eye for attention to detail. We endeavour to reply to all applications, however, if you haven`t heard from us within 7 days, you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by Grafters Recruitment Consultants / Grafters Accountancy Personnel
Secretary / PA employer: Grafters Recruitment Consultants Ltd
Contact Detail:
Grafters Recruitment Consultants Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary / PA
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, especially CCH, IRIS, and Digita. Even if you don't have extensive experience with them, showing a willingness to learn can set you apart.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to prioritize and handle a busy workload.
✨Tip Number 3
Practice your communication skills, both verbal and written. Since the role involves client interaction and letter writing, being able to convey information clearly and professionally is crucial.
✨Tip Number 4
Research the company and its values. Understanding their culture and how you can contribute will help you tailor your approach during any interviews or discussions.
We think you need these skills to ace Secretary / PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasize your proficiency in Microsoft Office and any experience with CCH, IRIS, or Digita.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication and organizational skills. Mention specific examples of how you've successfully managed workloads and dealt with clients in previous roles.
Highlight Attention to Detail: In your application, provide examples that demonstrate your attention to detail, especially in tasks like filing, handling confidential information, and managing reports.
Follow Up: After submitting your application, consider sending a polite follow-up email if you haven't heard back within a week. This shows your enthusiasm for the position and keeps you on their radar.
How to prepare for a job interview at Grafters Recruitment Consultants Ltd
✨Showcase Your Communication Skills
As a Secretary/PA, excellent communication is key. Be prepared to demonstrate your ability to handle client calls and requests effectively during the interview. Practice clear and concise responses to common questions.
✨Highlight Your Organizational Abilities
Discuss your experience in managing multiple tasks and prioritizing workloads. Provide examples of how you've successfully organized meetings or kept track of jobs in previous roles to show you can handle the demands of this position.
✨Familiarize Yourself with Relevant Software
Make sure you are comfortable discussing Microsoft Office applications and any other relevant software mentioned in the job description, such as CCH or IRIS. If you have experience with these tools, be ready to share specific examples of how you've used them.
✨Demonstrate Attention to Detail
Since the role requires handling confidential information and filing important documents, emphasize your attention to detail. You might want to prepare a scenario where your meticulous nature helped avoid a mistake or improved efficiency.
