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- Tasks: Join a small team as an Executive Administrator, coordinating schedules and onboarding clients.
- Company: Be part of an international, expanding business that values its employees.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth.
- Why this job: This role offers a chance to work with high-profile clients and develop essential administrative skills.
- Qualifications: Previous experience in administration and strong IT skills, especially in Excel, are preferred.
- Other info: Flexibility and excellent customer service skills are key to success in this position.
The predicted salary is between 28800 - 43200 £ per year.
Our Client an international, expanding business requires a detail conscious Administrator to join a small team. Working as a link between high profile clients and the sales team, you will be an accomplished Excel or Sales Force user. Duties Include: * Ensuring the accurate and timely coordination and management of schedules, with technical requirements related to projects * Onboarding new Clients * Responding to enquiries from Clients, suppliers and internal teams * Using supplier portals to upload information * Collaborating closely with the internal teams and customers to meet contract requirements within agreed timescales * Providing administrative support to the sales team, including scheduling meetings, preparing agendas and taking minutes * Collaborate with internal departments and customers to ensure that all technical requirements for customer orders are finalised and agreed. * Ensuring the relevant information is available for weekly internal / external co-ordination meetings reporting this to ensure workload is shared and administrated as per contract required timescales. You will also be responsible for clarifying any conflicting information with the customer so good customer service skills are essential Key Skills: * Previous experience in a similar role is preferred * Ability to work to a high degree of accuracy is essential * Previous experience of working directly with customers. * Excellent IT skills for analysis and a good working knowledge of Excel would be advantageous. * Previous experience of working within specific guidelines and to set timescales and deadlines. * Flexible approach to working This is a fantastic opportunity to join a highly respected business within their field and places a high value on the staff that work for them
Executive Administrator employer: Spec Recruitment
Contact Detail:
Spec Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrator
✨Tip Number 1
Familiarize yourself with Excel and Sales Force, as these are crucial tools for the role. Consider taking a quick online course or tutorial to brush up on your skills, especially focusing on data management and reporting features.
✨Tip Number 2
Highlight your customer service experience during the interview. Be prepared to share specific examples of how you've successfully managed client relationships and resolved conflicts in the past.
✨Tip Number 3
Demonstrate your attention to detail by preparing for the interview with a list of questions about the company's projects and clients. This shows that you are proactive and genuinely interested in their operations.
✨Tip Number 4
Be ready to discuss your experience with coordinating schedules and managing timelines. Prepare examples that showcase your ability to work under pressure and meet deadlines effectively.
We think you need these skills to ace Executive Administrator
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize any previous experience you have in administrative roles, especially those that involved working with clients and managing schedules. Tailor your CV to showcase how your past roles align with the responsibilities listed in the job description.
Showcase IT Skills: Since excellent IT skills are crucial for this position, particularly in Excel or Sales Force, include specific examples of how you've used these tools in your previous jobs. Mention any relevant projects or tasks where you demonstrated your proficiency.
Demonstrate Customer Service Skills: Given the importance of customer service in this role, provide examples in your cover letter of how you've successfully interacted with clients in the past. Highlight situations where you resolved conflicts or ensured client satisfaction.
Tailor Your Application: Customize your application materials to reflect the language and key skills mentioned in the job description. Use similar terminology to demonstrate that you understand the role and its requirements.
How to prepare for a job interview at Spec Recruitment
✨Showcase Your Attention to Detail
Since the role requires a detail-conscious administrator, be prepared to discuss specific examples from your past experiences where your attention to detail made a significant impact. Highlight any instances where you caught errors or improved processes.
✨Demonstrate Your IT Proficiency
As an accomplished Excel or Sales Force user, make sure to mention your experience with these tools. If possible, provide examples of how you've used them to analyze data or streamline administrative tasks in previous roles.
✨Emphasize Your Customer Service Skills
Good customer service skills are essential for this position. Be ready to share stories that illustrate your ability to handle client inquiries effectively and maintain positive relationships with both clients and internal teams.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to manage schedules and coordinate projects under tight deadlines. Think about how you would handle conflicting information from customers and how you prioritize tasks to meet contract requirements.
