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- Tasks: Support the Chief Product & Technology Officer and manage daily operations for a dynamic team.
- Company: Join Dotdigital, a rapidly growing tech company with a global remote workforce.
- Benefits: Enjoy medical benefits, paid sick leave, and unique rewards like Dotdigital days and wellbeing perks.
- Why this job: Be part of an innovative culture while enhancing your skills in project management and communication.
- Qualifications: 3+ years in administrative support; proficiency in Microsoft Office and project management tools required.
- Other info: Opportunity to work on exciting projects like hack weeks and international events.
The predicted salary is between 28800 - 43200 £ per year.
We’re looking for a Business Assistant to support the Chief Product & Technology Officer and Product & Technology (P&T) leadership team. The Product & Technology team is the largest within Dotdigital with 200 members, and growing, they’re all remote in many locations around the world. We need someone who can work alongside the P&T leaders to support the day to day administrative and operational activities., * Administrative Support: Provide comprehensive administrative support to the CPTO and Product & Technology Team leaders, including managing calendars, scheduling meetings, and coordinating travel arrangements.
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Communication: Act as a liaison between the CPTO, team leaders, customers, partners, investors and other departments, ensuring clear and timely communication.
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Event Coordination: Plan and coordinate team events, meetings, and other activities.
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Project Management: Assist in the planning, execution, and monitoring of projects, ensuring deadlines are met and deliverables are of high quality.
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Documentation: Prepare and edit reports, presentations, and other documents as needed.
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Data Management: Maintain and organize data, files, and records, ensuring easy access and retrieval.
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Research: Conduct research and gather information to support decision-making processes.
Tasks:
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Collection of monthly MI data from P&T leaders and amalgamation into monthly reporting pack for distribution to the Leadership Team
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Organising of multiple quarterly anchor days for the P&T team mainly in the UK but also including some of the international events.
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Assisting and setting up of the annual hack week event at Christmas and Innovation week in the Summer period.
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Set up and management of P&T leadership monthly leadership team meetings including Quarterly Business Review (QBR) meetings
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Tracking and chasing of team time tracking process
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Setting up of Dotgreen meetings and assisting with annual Streamlined Energy and Carbon Reporting (SECR) & regulatory reporting.
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Assist of CPTO and team on presentation building and social post amplification.
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Assist in travel scheduling and booking for CPTO and P&T leaders where required
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Coordinate and streamline invoicing processes to optimize efficiency, ensuring accurate credit card usage, timely invoice sharing, and improved organization of tasks related to invoicing.
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Assist in organizing department hiring, focusing on coordination and tracking of approved headcount numbers and accurate record-keeping
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Assisting with the chasing on mandatory compliance related training activities
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Assisting other Dotdigital company wide community activities and events where required
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Other ad-hoc projects & tasks as and when required
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Experience: Minimum of 3 years of experience in an administrative or business support role, preferably in a fast growth technology or product development environment.
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Education: Ideally a qualification in Business Administration, Management, or a related field.
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Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., Monday.com, Trello).
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Communication Skills: Excellent verbal and written communication skills.
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Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks, co-ordinate events and manage multiple projects simultaneously.
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Problem-Solving: Ability to think critically, do some data analysis and solve problems efficiently.
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Interpersonal Skills: Strong interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
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Attention to Detail: High level of accuracy and attention to detail.
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Medical benefits
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Paid sick leave
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Dotdigital day
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Share reward
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Wellbeing reward
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Wellbeing Days
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Loyalty reward
Business Assistant employer: dotdigital
Contact Detail:
dotdigital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Assistant
✨Tip Number 1
Familiarize yourself with the tools and software mentioned in the job description, like Microsoft Office and project management tools such as Monday.com or Trello. Being proficient in these will not only help you stand out but also show that you're ready to hit the ground running.
✨Tip Number 2
Highlight your experience in coordinating events and managing multiple projects simultaneously. Think of specific examples where you've successfully organized events or streamlined processes, as this aligns perfectly with the responsibilities of the role.
✨Tip Number 3
Since communication is key in this role, practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you effectively communicated between different teams or stakeholders to showcase your skills.
✨Tip Number 4
Research Dotdigital's culture and values, especially regarding their remote work environment. Understanding their approach to teamwork and collaboration will help you tailor your conversations during the interview process and demonstrate your fit within the company.
We think you need these skills to ace Business Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, project management, and communication. Use specific examples that demonstrate your ability to manage calendars, coordinate events, and support leadership teams.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your experience in fast-paced environments and how your skills align with the responsibilities listed in the job description.
Highlight Technical Skills: Emphasize your proficiency in Microsoft Office and any project management tools you have used. Provide examples of how these skills have helped you in previous roles, especially in organizing data and managing projects.
Showcase Communication Abilities: Since the role involves acting as a liaison, highlight your excellent verbal and written communication skills. Include examples of how you've effectively communicated with diverse teams or stakeholders in past positions.
How to prepare for a job interview at dotdigital
✨Showcase Your Organizational Skills
As a Business Assistant, you'll need to demonstrate strong organizational and time management skills. Be prepared to discuss specific examples from your past experience where you successfully managed multiple projects or coordinated events.
✨Highlight Your Communication Abilities
Effective communication is key in this role. During the interview, emphasize your verbal and written communication skills. Share instances where you acted as a liaison between different teams or stakeholders to ensure clear and timely information flow.
✨Demonstrate Problem-Solving Skills
The ability to think critically and solve problems efficiently is crucial. Prepare to discuss challenges you've faced in previous roles and how you approached them, particularly in fast-paced environments.
✨Familiarize Yourself with Relevant Tools
Proficiency in Microsoft Office and project management tools is essential. Make sure to mention your experience with these tools during the interview, and be ready to explain how you've used them to enhance productivity and streamline processes.
