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- Tasks: Join our team as a Catering Administrator, supporting events and ensuring smooth operations.
- Company: Work with a prestigious venue known for exquisite hospitality and local ingredients.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration.
- Why this job: Be part of a vibrant team delivering exceptional guest experiences at exciting events.
- Qualifications: Must have at least one year of experience and proficiency in Microsoft Office.
- Other info: Flexibility for occasional weekend work is required during major events.
Job Title: Catering Administrator Location: Northampton Department: Catering Reporting to: Stores and Production Manager Hours: 37.5 hours per week About the Role: We are thrilled to offer an exciting opportunity for a Catering Stores Administrator to join our client’s dynamic team at a prestigious venue in Northampton. Renowned for their exquisite hospitality offerings, our client expertly caters to a variety of events, ranging from intimate gatherings to grand functions hosting up to 1,000 guests. With a commitment to sourcing the finest local ingredients and crafting dishes from scratch, they are dedicated to delivering unparalleled service in a vibrant, fast-paced setting. Job Purpose: In light of our client’s ambitious growth trajectory, the Catering Stores Administrator will play a pivotal role in ensuring the seamless execution of services and events. This role requires adherence to company policies and processes, bolstering the continued success of the enterprise through effective and efficient administrative support. Key Responsibilities: Raise Purchase Orders (POs) and Process Invoices: * Ensure all POs and invoices are meticulously processed according to company procedures, supporting the smooth function of financial operations. Effective Communication: * Act as a crucial liaison between departments and stakeholders, ensuring the accurate recording and dissemination of information vital to team operations. Administrative Support: * Provide comprehensive administrative support to the stores and kitchen teams, facilitating seamless daily and event operations. Collate and Print Documentation: * Prepare function sheets, briefing packs, event paperwork, and order templates for the stores team, ensuring all events are thoroughly prepared. Audit and Review Data: * Conduct weekly audits of wastage and transfer data through the purchasing IT system, maintaining stringent accuracy in records. Meeting Attendance: * Participate actively in weekly and monthly team and site update meetings, as well as event briefings, to stay informed and contribute valued input. Reconcile Supplier Invoices: * Promptly process purchase order requests and reconcile invoices, addressing any discrepancies efficiently. Internal Transfers: * Manage food and beverage transfer paperwork with precision, utilising purchasing software to ensure efficiency. Team Responsibilities: Support Other Departments: * Collaborate with other departments and the Head of Catering on project work, fostering a supportive and team-oriented environment. Event Assistance: * Proactively assist during major events, ensuring smooth operations and delivering exceptional guest experiences. Manage Business Logs: * Oversee business logs, delivery notes, wastage and transfer logs, and allergen updates using purchasing software to ensure compliance and efficiency. Review Processes: * Regularly assess and refine processes and procedures for optimal performance. Monitor Reports: * Implement update reports through purchasing IT systems, menu display software, and till systems to maintain accuracy. Month-End Reporting: * Assist in compiling month-end information and reporting templates for comprehensive financial analysis and oversight. Performance Responsibilities: Performance will be evaluated against objectives established through the Personal Development Review (PDR) process and the successful completion of agreed-upon business objectives. Key Relationships: * Retail Catering, Conference & Banqueting, and Corporate Events teams * Business departments, suppliers, contractors, and stakeholders Knowledge, Skills, and Qualifications: * Minimum of one year’s experience in a similar role * Proficiency in Microsoft Office and Teams * Fluent in written and spoken English with strong communication skills * Ability to work under pressure, demonstrating organisation and efficiency * Strong attention to detail and a pride in your work * Professional, warm, and personable demeanour * Minimum of a Basic Food Hygiene Certificate * Understanding of IT systems and processes * Flexibility for occasional weekend work during major events
Catering Administrator employer: Aligra Personnel Ltd
Contact Detail:
Aligra Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Catering Administrator
✨Tip Number 1
Familiarize yourself with the specific catering operations and services offered by our client. Understanding their unique approach to events and hospitality will help you demonstrate your enthusiasm and alignment with their values during the interview.
✨Tip Number 2
Highlight any previous experience you have in administrative roles, especially within catering or hospitality. Be ready to discuss how your skills in processing invoices, managing documentation, and supporting teams can contribute to the smooth execution of events.
✨Tip Number 3
Prepare to showcase your proficiency in Microsoft Office and Teams. Since these tools are essential for the role, being able to discuss specific examples of how you've used them effectively in past positions will set you apart from other candidates.
✨Tip Number 4
Demonstrate your ability to work under pressure by sharing examples from your past experiences. The fast-paced environment of catering requires strong organizational skills, so be prepared to explain how you manage multiple tasks efficiently while maintaining attention to detail.
We think you need these skills to ace Catering Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in catering or hospitality. Emphasize skills like attention to detail, communication, and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the catering industry and your understanding of the role. Mention specific experiences that demonstrate your ability to manage purchase orders, invoices, and support event operations.
Highlight Relevant Skills: In your application, clearly outline your skills related to data auditing, documentation preparation, and effective communication. These are crucial for the Catering Administrator position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Aligra Personnel Ltd
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in administrative roles, particularly how you've managed purchase orders and invoices. Highlight any specific software or systems you've used that relate to the job description.
✨Demonstrate Effective Communication
Since the role requires acting as a liaison between departments, think of examples where you successfully communicated important information. Be ready to explain how you ensure clarity and accuracy in your communications.
✨Emphasize Attention to Detail
The job demands a strong focus on detail, especially when auditing data and preparing documentation. Prepare to share instances where your attention to detail made a significant impact on your work or team outcomes.
✨Prepare for Team Collaboration Questions
Expect questions about your ability to work in a team-oriented environment. Think of examples where you collaborated with others, especially during events or projects, and how you contributed to a positive team dynamic.
