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- Tasks: Manage pay-processing and client queries while supporting recruitment operations.
- Company: Join Recruitment Ventures, a leader in specialized recruitment services with a supportive team culture.
- Benefits: Enjoy a brand-new office environment with easy transport access and a collaborative team.
- Why this job: Gain hands-on experience in finance and administration within a dynamic industry, enhancing your skills.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Opportunity to work with cutting-edge recruitment software and contribute to continuous improvement.
The Company: Recruitment Ventures offer an established suite of recruitment agencies, each providing specialist expertise within their associated industries. Our specialist approach enhances our clients experience, delivering an unrivalled service whilst raising the standards within the recruitment industry. We offer our team members a brand-new office working environment, located in Dyce with easy access to the bypass and local transportation. Most importantly, we have fantastic team members for you to work alongside supporting and assisting you as an administrator. The Role: As a Finance & Admin Administrator, you will be responsible for all aspects of pay-processing on a weekly and monthly basis. You will be the first port of call for both clients and contractors regarding multiple timesheets and wages, ensuring a high level of service is maintained at all times. Responsibilities: * Develop a good understanding of our current clients, their industry, what they do, specific requirements for candidates and environment. * Be an expert in the different pay methods available to contractors and how each is administered, ensuring complete clarity with both candidates and clients. * Work with our payroll provider and umbrella company, submitting accurate information on a weekly basis including number of hours, day/hourly rates, expenses and accrued holiday payments. * Deal with all client queries regarding timesheets, expenses and rates professionally and with understanding ensuring no query is left unresolved. * Raise purchase orders efficiently and accurately within the weekly timescales. * Send out Start of Work emails to new candidates including employment contracts, Right to Work documentation and payroll details. Ensure these are returned prior to starting work and are in accordance with ISO 9001. * Assist with the quarterly HMRC Intermediary Report within the government-set deadlines ensuring accurate information is inputted. * Understand and communicate up-to-date legislation ensuring the team are complying to current guidelines eg. IR35, GDPR. * Adopt and fully integrate recruitment software and IMS procedures into your working practice. * Raise sales invoices to clients diligently and quickly with a “Right first time” attitude. * Support in-house accountancy practices, including month-end and aged debtor reports. * Format candidate CVs ready for recruiters to send to clients and post job adverts on job boards and social media. * Organise logistics for candidates as/when requested by the client; booking accommodation and arrange travel. * Work in accordance with QMS requirements and actively promote continuous improvement
Finance and Admin Administrator employer: Granite Recruitment
Contact Detail:
Granite Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance and Admin Administrator
✨Tip Number 1
Familiarize yourself with the recruitment industry and the specific needs of clients. Understanding the nuances of different sectors will help you stand out as a candidate who can provide tailored support.
✨Tip Number 2
Brush up on your knowledge of payroll processes and legislation, especially IR35 and GDPR. Being well-versed in these areas will demonstrate your expertise and readiness for the role.
✨Tip Number 3
Showcase your ability to handle client queries efficiently. Prepare examples of how you've resolved issues in previous roles, as this will highlight your problem-solving skills and customer service orientation.
✨Tip Number 4
Familiarize yourself with recruitment software and IMS procedures. If you have experience with similar tools, be ready to discuss how you can quickly adapt and integrate them into your workflow.
We think you need these skills to ace Finance and Admin Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Finance & Admin Administrator. Highlight your relevant experience in pay-processing, client communication, and administrative tasks in your application.
Tailor Your CV: Customize your CV to reflect the skills and experiences that align with the job description. Emphasize your expertise in payroll processes, client management, and any relevant software you have used.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the recruitment industry and your ability to handle financial administration. Mention specific examples of how you've successfully managed similar tasks in the past.
Highlight Compliance Knowledge: Since the role involves understanding legislation like IR35 and GDPR, make sure to mention any relevant knowledge or experience you have in compliance and regulatory matters in your application.
How to prepare for a job interview at Granite Recruitment
✨Understand the Company and Its Clients
Before your interview, take the time to research Recruitment Ventures and their clients. Understanding their industries and specific requirements will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Be Prepared to Discuss Payroll Processes
Since the role involves pay-processing, be ready to discuss your experience with payroll systems and methods. Familiarize yourself with common pay methods for contractors and be prepared to explain how you would ensure clarity for both clients and candidates.
✨Showcase Your Problem-Solving Skills
The job requires dealing with client queries and resolving issues efficiently. Prepare examples from your past experiences where you successfully handled similar situations, highlighting your ability to maintain professionalism and understanding.
✨Demonstrate Your Attention to Detail
As an administrator, accuracy is key. Be ready to discuss how you ensure precision in tasks like raising purchase orders, submitting payroll information, and formatting CVs. Mention any tools or methods you use to minimize errors.
