Support Services Administrator

We are currently recruiting for an Support Services Administrator to work for Lincolnshire Police at their headquarters in Lincoln South Park This is a temporary ongoing position and will be office based working 37 hours per week Monday to Thursday (Apply online only), Friday (Apply online only). Please note due to police vetting criteria you must have resided within the UK continuously for at least 3 years. JOB PURPOSE AND SCOPE: A varied and interesting post which includes elements of Stores and Administration. The post holder will provide a high quality, customer focused, support service to Lincolnshire Police officers and staff. The post holder will be expected to be multi skilled and have the ability to work on their own and as part of a team. They must demonstrate the force values at all times. CORE WORK AREAS: In accordance with Force policy, undertake the receipt, storage, retrieval, safe disposal, documentation/records maintenance associated with Crime and miscellaneous property including:Drugs, Money/Valuables, Firearms/knives/PAVA, Forensic Examination (including DNA samples),General items for example, clothes, mobile phones, tools, paperwork. Responsible for inputting, updating and maintaining all records in relation to property onto NICHE records management system. Ensuring all information, movement of property is recorded accurately and records are updated immediately. Prepare exhibits for the forensic lab ensuring all items are packaged correctly in line with agreed procedures. Update NICHE and paperwork so items can be tracked and signed for by drivers/couriers Ensure that stored property is properly maintained and suitably stored to ensure no deterioration in condition, cash & valuables are secure, drugs and hazardous substances are stored in accordance with health & safety regulations. Dispose of property within designated timeframes and appropriate methods according to policy. Prepare destruction schedules for firearms, confidential waste and PAVA so the relevant checks can be carried out prior to disposal. Liaise closely with staff, members of the public, outside agencies, other forces in a professional courteous manner to resolve queries and/or to arrange the return of property. Assist supervisory officers with the audit of property stores Interrogate Force computer systems to provide information to investigating Officers in order to assist them in making decisions in relation to retention/return of property.The role is physically demanding as there is a daily requirement for lifting, and bending in order to locate/store property. The stores are both internal and external and therefore this can include working in damp, sometimes dirty, cold malodourous conditions. General Administration Act as a local point of contact for the maintenance of buildings, infrastructure and health and safety issues, liaising with HQ Departments as required. Escorting non vetted contractors in absence of a caretaker Responsible for updating a bespoke Facilities Management database with information relating to planned premises maintenance checks and any other routine tasks carried out by the Caretakers. Weekly audit of Trakka system in order to ensure the availability of Officers airwaves terminals. Key control for buildings without access control and general key management for all areas within the station. Monitor and maintain adequate stock and equipment to include but not limited to stationery, consumables, diesel, heating fuel, and operational equipment. Maintain records as appropriate. Liaise with HQ Stores as necessary to arrange the replenishment of centrally held stock. Raise requisitions, including retrospective orders, for goods and services as mentioned above, and goods receipting using Lincs Police ordering system T-police. Cash handling which will include banking miscellaneous income and seized evidential cash and maintaining a petty cash float. Provide local support for HQ Fleet in assisting with booking appointments for servicing, MOTS, vehicle inspections, and accident repairs. Together with arranging tyre/windscreen replacements. Update Timeplan (Force fuel system) with fuel deliveries and resetting vehicle odometers when these have been entered incorrectly. Responsible for downloading CCTV footage from Custody/Station systems in line with the CCTV policy and maintain records accordingly. Provide local admin support including but not limited to incoming and outgoing mail, filing, issue of controlled stationery, witness summons, photocopier issues and operational welfare arrangements.Experience/Qualifications STEC / NVQ Level 2 in Business Administration or equivalent or substantial experience in a similar role Full Driving License Experience of working within an administrative office. Experience of using different bespoke databases such as a finance system, demonstrates ability to work in a sensitive and confidential environment. Experience of cash handling, and ordering / maintaining stock, experience of dealing with members of the public, including confrontational situations Good working knowledge of Microsoft packages-Word, Excel, Outlook & TEAMS Knowledge of Health and Safety legislation to ensure correct storage of items Demonstrates the ability to develop strong working relationships and operate and integrate within a multi-functional office environment Communicates effectively and clearly verbally face to face and by phone and in writing Demonstrates a flexible and adaptable approach to working practices, Able to use own initiative, with minimal Supervision and make decisions. Demonstrates skills of planning, co-ordinating and prioritising. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. 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