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- Tasks: Support a high-profile principal with business and personal admin tasks, including scheduling and travel arrangements.
- Company: Join a dynamic environment where discretion and efficiency are key to supporting a busy lifestyle.
- Benefits: Enjoy remote work flexibility, occasional travel, and the chance to engage with diverse cultures.
- Why this job: Be part of an exciting role that combines organisation with the opportunity to travel and meet interesting people.
- Qualifications: Looking for smart, articulate candidates with strong admin skills and excellent communication abilities.
- Other info: Work from home when not travelling, with core hours Monday to Friday and some weekend flexibility.
The predicted salary is between 36000 - 60000 £ per year.
Full time EA/PA job, Remote working and occasionally Henley-on-Thames and Knightsbridge, London
An opportunity for a highly organised, efficient, and discrete EA to support a high-profile male principal with the business side of his life mostly but also to assist with some of the personal administrative side of family life.
The ideal person will be working from the residence when the principal is in the U.K during term times about twice a month for a few days each visit. This could be in his family home in Henley-on-Thames or in Knightsbridge. He travels extensively and so some occasional travel to accompany him on business trips will be required. When not travelling and he is out the country, the EA can work remotely from their home. Due to where businesses and family homes are based, travel and work engagements may mean some travel to these different regions in the worldand being aware of time zones in the U.S, Europe and Asia.
The ideal candidate will be smart, articulate, forward thinking, solution minded, resilient, flexible with a can-do attitude. The ability to do research, write up reports, minutes, power point presentations and hence generally be highly skilled administratively. EA will need to have excellent interpersonal and communication skills as you will need to engage with clients over the phone and/or in person.
Duties to include:
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Point of contact for telephone calls, email and other correspondence
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Liaising with the Family/Business office
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Accurate and concise management of all relevant documentation
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Fiscal responsibility; recording and reporting daily incoming and outgoing expenditures
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Scheduling appointments, managing the calendar, and sending reminders
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Handling orders for all local and international purchases
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Building and maintaining relationships with vendors, and all personnel as per the principal’s request
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Travel arrangements: All logistics including the booking of tickets, cars and hotels
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Organising visas
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Consular contact
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Diary Management of appointments; both, personal and professional
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Research worldwide locations and businesses for the principal’s needs and interests
Start date: As soon as the right person is found
Working week: Monday – Friday but with flexibility to respond to email enquiries over the weekend
Working hours: Core hours 40/45 hour week, Monday to Friday
Salary: Flexible
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Executive Assistant / Personal Assistant Job employer: Greycoat Lumleys
Contact Detail:
Greycoat Lumleys Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Personal Assistant Job
✨Tip Number 1
Familiarise yourself with the principal's business and personal interests. Researching their background, industry, and any recent news can help you engage in meaningful conversations during interviews and demonstrate your proactive approach.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar or schedule that reflects how you would manage the principal's time. This practical demonstration can set you apart from other candidates and highlight your ability to handle complex scheduling.
✨Tip Number 3
Highlight your adaptability by discussing past experiences where you've successfully managed changing priorities or unexpected challenges. This will illustrate your resilience and flexibility, which are key traits for this role.
✨Tip Number 4
Prepare thoughtful questions about the role and the principal's expectations. This not only shows your genuine interest but also allows you to assess if the position aligns with your skills and career goals.
We think you need these skills to ace Executive Assistant / Personal Assistant Job
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an Executive Assistant. Emphasise your organisational skills, ability to manage multiple tasks, and any previous experience in supporting high-profile individuals.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the unique challenges it presents. Mention your flexibility, can-do attitude, and how your skills can contribute to the principal's business and personal life.
Highlight Communication Skills: Since excellent interpersonal and communication skills are crucial for this role, provide specific examples in your application that demonstrate your ability to engage effectively with clients and manage correspondence.
Showcase Research Abilities: Include examples of your research skills in your application. Mention any experience you have in preparing reports or presentations, as these will be important in supporting the principal's needs and interests.
How to prepare for a job interview at Greycoat Lumleys
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously. Highlight your ability to prioritise and keep everything running smoothly.
✨Demonstrate Discretion and Professionalism
Given the high-profile nature of the role, it's crucial to convey your understanding of confidentiality. Be ready to discuss situations where you've handled sensitive information with care and professionalism.
✨Familiarise Yourself with Time Zones
Since the role involves international travel and communication, show that you understand the importance of time zones. Mention any experience you have in scheduling across different regions, especially the U.S., Europe, and Asia.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to think on your feet or resolve conflicts. This will demonstrate your resilience and solution-minded approach.
