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- Tasks: Manage company vehicles and support HR administration for a smooth employee experience.
- Company: The Whittan Group is the UK's largest manufacturer of steel storage products, serving commercial and industrial sectors.
- Benefits: Enjoy 33 days holiday, competitive salary, employee discounts, and mental health support.
- Why this job: Join a dynamic team, gain valuable experience, and contribute to a leading company in the industry.
- Qualifications: Full UK Driving Licence, previous admin experience, and strong communication skills required.
- Other info: Promotes equality and offers various employee assistance programmes.
The predicted salary is between 28800 - 42000 £ per year.
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Join to apply for the Fleet & HR Administrator role at The Whittan Group
Milton Keynes
Human Resources
Full time
Permanent
The Whittan Group is the largest manufacturer of steel storage products in the United Kingdom. Operating through a number of market leading brands; we design, manufacture and install storage solutions for commercial and industrial environments in the UK and Europe. We are looking for a Fleet & HR Administrator to efficiently manage, maintain and utilise the company vehicles to ensure a smooth process for all employees whilst providing day-to-day HR administration support to the HR Shared Services team.
Key Responsibilities
- Maintain an accurate inventory of the company fleet including registration and driver details, and insurance information (MID Portal).
- Carry out annual licence checks
- Liaise with payroll and fleet provider with any changes including grades, drivers, cash allowance, car reallocation
- Ordering of company fuel cards and issuing of electric charger fobs
- Administration of fines/PCNs
- Check insurance claims including identifying any discrepancies and updating as required and ensuring any claims are shared with Finance immediately
- Raise PO for any internal charges
- Ensure repairs are dealt with in a timely manner
- Management of pool cars:
- ensuring vehicles are available at all sites when needed and arranging a hire vehicle if necessary
- Taking vehicles to be serviced/MOT/valeted as required
- New joiners – company vehicle ready for first day, ordering & delivery of new vehicle
- Leavers – collection, delivery and reallocation of vehicle
- Existing staff – supporting in the ordering and delivery of new vehicles, replacement fuel cards & fobs, replacement vehicles for accidents and repairs
Essential Skills/qualifications/experience
- Full UK Driving Licence
- Previous administration experience
- Excellent communication skills
- Strong organisation skills
- Computer literate
- Maths & English GCSE at grade C/4
Desirable Skills/qualifications/experience
- Previous experience in a fleet management role
Company Benefits
- Competitive Salary
- 33 days holiday per annum including bank holidays
- Company pension
- Life assurance
- Employee discount scheme
- Long Service Awards
- Monthly STAR Awards
- Employee Assistance Programme
- Support from Trained Mental Health First Aiders
- Cycle2Work Scheme
- Medicash Scheme
- Flexi Holiday Scheme
For more information, please contact HR@whittan.com
The Whittan Group promotes equality of opportunity in that everyone who works for us and any job applicants will be treated equally, regardless of gender or gender reassignment, age, ethnic or national origin, nationality, race, colour, marital or civil partnership status, pregnancy or maternity, disability, sexual orientation, religion or belief.
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Contact Detail:
The Whittan Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet & HR Administrator
✨Tip Number 1
Familiarise yourself with fleet management software and tools. Understanding how to efficiently manage vehicle inventories and driver details will give you a significant edge in the interview process.
✨Tip Number 2
Brush up on your knowledge of UK driving regulations and compliance standards. Being able to discuss these topics confidently will demonstrate your readiness for the role.
✨Tip Number 3
Network with current or former employees of The Whittan Group. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during interviews.
✨Tip Number 4
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. This is crucial for the Fleet & HR Administrator position, where juggling various responsibilities is key.
We think you need these skills to ace Fleet & HR Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and fleet management. Emphasise your organisational skills and any previous roles that involved managing vehicles or HR tasks.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Fleet & HR Administrator role. Mention your understanding of fleet management and HR processes, and how your skills align with the company's needs.
Highlight Essential Skills: In your application, clearly outline your full UK driving licence, previous administration experience, and strong communication skills. These are essential for the role and should be prominently featured.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at The Whittan Group
✨Know the Company
Before your interview, take some time to research The Whittan Group. Understand their products, values, and recent news. This will help you tailor your answers and show genuine interest in the role.
✨Highlight Relevant Experience
Make sure to emphasise any previous administration or fleet management experience you have. Be ready to discuss specific examples of how you've successfully managed similar tasks in the past.
✨Demonstrate Strong Communication Skills
As a Fleet & HR Administrator, communication is key. Prepare to showcase your ability to liaise effectively with different departments and handle driver support queries. Practice clear and concise responses.
✨Prepare Questions
At the end of the interview, you'll likely be asked if you have any questions. Prepare thoughtful questions about the team, company culture, or specific responsibilities of the role. This shows your enthusiasm and engagement.
