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- Tasks: Coordinate maintenance tasks, manage schedules, and liaise with occupants and contractors.
- Company: Join a dynamic team focused on property management and maintenance excellence.
- Benefits: Enjoy a competitive salary, 20 days holiday, company pension, and paid staff away days.
- Why this job: Perfect for organised individuals who thrive in fast-paced environments and love problem-solving.
- Qualifications: 3 years of admin experience in property or maintenance, strong customer service skills required.
- Other info: This is a fixed-term contract for one year with potential future opportunities.
Property and Maintenance Coordinator (Fixed term contract – 1 year)
The full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.
We are seeking a proactive and highly organised Property and Maintenance Coordinator to support the smooth operation of our Maintenance Team. You will act as a key liaison between property occupants, internal departments, contractors, and suppliers—ensuring maintenance issues are resolved promptly, properties meet compliance standards before occupation, and warehouse and fleet operations are managed effectively.
This position is ideal for someone who thrives in a fast-paced environment, possesses strong communication and organisational skills, and has experience in property, maintenance, or facilities coordination.
Property and Maintenance Coordinator Key Responsibilities
* Serve as the primary point of contact for reporting maintenance issues via the online facilities management platform.
* Keep occupants informed of job progress, provide resolutions, and reopen tasks if necessary.
* Generate and circulate weekly reports on outstanding maintenance tasks and key issues.
* Ensure all jobs are prioritised appropriately, allocated efficiently, and completed within timeframes.
* Manage the team’s daily schedules, ensuring jobs are allocated according to priority and skillset.
* Monitor and ensure job statuses are updated in the system, with accurate notes and completed forms.
* Ensure maintenance staff have the necessary tools, access cards, and approvals.
* Maintain appropriate staff coverage by coordinating rest days and arranging cover.
* Report team absences and reschedule jobs where required.
* Oversee the maintenance team inbox and respond to queries in a timely manner.
* Support the transition from Arthur Online to Job Logic, ensuring data integrity across sites, assets, occupants, and maintenance schedules.
* Ensure all compliance certificates (Electrical, Fire Alarm, Emergency Lighting, Gas) are obtained and renewed as required and coordinate and monitor legionella checks, ensuring visits are logged and followed up appropriately.
* Manage congestion and Dart Charge accounts, schedule vehicle MOTs, repairs, and servicing; maintain up-to-date vehicle records and ensure all vehicle policies are adhered to and documentation is stored securely.
* Act as the main point of contact for contractors and suppliers and communicate timelines, monitor progress, and follow up to ensure deadlines are met.
* Arrange property clearances as part of onboarding or handover processes.
* Coordinate deliveries to sites and individual occupants.
* Maintain suitable stock levels in the warehouse and reorder as required.
* Ensure white goods are delivered and installed ahead of occupancy.
Property and Maintenance Coordinator Requirements
* Minimum of 3 years’ administrative experience, ideally within the property, maintenance, or construction sectors with strong background in customer service, including managing enquiries and complaints.
* Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with facilities/property management systems is advantageous.
* Confident liaising, negotiating, and building relationships with a wide range of stakeholders.
* Strong problem-solving skills with a practical, solutions-focused mindset.
* Ability to manage workload effectively under pressure and meet deadlines with minimal supervision and experience of managing own workload in a busy office environment.
Property and Maintenance Coordinators Benefits:
* Salary £30k – £35k
* 20 days holiday\’s plus BH
* Company pension
* Close between Christmas and New Year
* EAP
* Staff away days one in summer and one at Christmas – all paid for.
Unfortunately, due to time restrictions we cannot respond to every applicant, in the event that we haven’t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.
We are an equal opportunities agency and welcome applicants from all backgrounds.
We are acting on behalf of the client as an Employment Agency in relation to this vacancy
Property & Maintenance Coordinator employer: The Business Connection
Contact Detail:
The Business Connection Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property & Maintenance Coordinator
✨Tip Number 1
Familiarise yourself with property and maintenance management software, especially Job Logic, as this role involves transitioning from Arthur Online. Being knowledgeable about these systems will show your proactive approach and readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing multiple stakeholders effectively. This role requires strong communication skills, so be prepared to discuss specific examples of how you've successfully liaised with contractors, suppliers, and internal teams in previous positions.
✨Tip Number 3
Demonstrate your problem-solving abilities by preparing examples of past challenges you've faced in property or maintenance coordination. Be ready to explain how you approached these issues and what solutions you implemented to resolve them.
✨Tip Number 4
Showcase your organisational skills by discussing how you prioritise tasks and manage workloads under pressure. This is crucial for the Property & Maintenance Coordinator role, so think of ways to illustrate your efficiency and ability to meet deadlines.
We think you need these skills to ace Property & Maintenance Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in property, maintenance, or facilities coordination. Emphasise your organisational skills and any previous roles where you acted as a liaison between different stakeholders.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your proactive approach aligns with the responsibilities outlined in the job description. Mention specific examples of how you've successfully managed maintenance issues or coordinated teams in the past.
Highlight Relevant Skills: Clearly showcase your proficiency in Microsoft Office and any familiarity with facilities management systems. Include examples of your problem-solving skills and ability to manage workloads under pressure, as these are crucial for the role.
Follow Application Instructions: Ensure you carefully follow any application instructions provided by the company. This includes submitting your application through our website and ensuring all required documents are included. Double-check for accuracy before hitting submit!
How to prepare for a job interview at The Business Connection
✨Showcase Your Organisational Skills
As a Property and Maintenance Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully prioritised tasks and managed schedules under pressure.
✨Communicate Clearly and Confidently
Strong communication is key in this role. Practice articulating your thoughts clearly and confidently, especially when discussing how you've liaised with various stakeholders in previous positions.
✨Familiarise Yourself with Relevant Software
Since the job involves using facilities management systems, brush up on your knowledge of any relevant software. If you have experience with similar platforms, be ready to discuss how you used them to improve efficiency.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving skills. Think of specific instances where you encountered challenges in property or maintenance coordination and how you resolved them effectively.
