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- Tasks: Assist with administrative and organisational tasks for the church's operations team.
- Company: Everyday Church is dedicated to sharing good news and serving the community in London.
- Benefits: Enjoy a full-time role with opportunities to engage with diverse groups and develop your skills.
- Why this job: Join a passionate team making a real impact while gaining valuable experience in operations.
- Qualifications: Strong organisational and interpersonal skills are essential; previous experience is a plus.
- Other info: You'll also oversee Everyday Conferencing, interacting with external clients regularly.
The predicted salary is between 30000 - 42000 £ per year.
New Wine Trust London, England, United Kingdom28,00021 – 2830,000Description of JobThe role of the Operations Assistant will provide essential administrative, logistical, and project support to both the Executive Assistant to the National Leader and the Executive Assistant to the Director of Operations. This role ensures the smooth delivery of organisational operations, leadership support, events, and internal processes. The Operations Assistant will enable both Executive Assistants to focus on strategic and high-level priorities by efficiently managing recurring, process-driven administrative functions.This position suits a proactive and highly organised individual with a keen eye for detail, a collaborative approach, and a passion for supporting mission-driven work.Roles and Responsibilities:Meeting & Event LogisticsSchedule meetings and coordinate logistics including venues, travel, and hospitality.Support preparation and delivery of key organisational events (e.g., New Wine Festival, Leadership Conference).Manage meeting reminders, attendance tracking, and room/tech setup.Support booking of trains and journeysDocument & Communication ManagementFormat, proofread, and distribute meeting agendas, minutes, and action points.Assist in the preparation and collation of policies and procedures, following a guided annual timeline of review.Draft routine correspondence and internal communications.Office & Resource SupportMaintain filing systems (digital and physical), ensuring key documentation is accessible and up to date.Manage office supplies, equipment needs, and IT logistics coordination.Support Health & Safety documentation and compliance tracking.HR and Finance Admin SupportAssist with onboarding and induction processes for new staff.Maintain accurate staff records, training logs, and TOIL/leave tracking.Support expense collation and submission processes.Project CoordinationTrack timelines, deliverables, and follow-ups for internal projects and events.Maintain shared calendars, task lists, and dashboards in Microsoft 365.Provide ad hoc support for initiatives such as wellbeing programmes and staff retreats.Festival specific·Hospitality support onsite for various stakeholders·Supporting with Leadership Community co-ordination (rotas)This job description is intended to summarise the primary responsibilities and qualifications for this position. The job description is not intended to include all duties an individual in this position might be asked to perform or all capabilities that may be required now or in the future.New Wine reserves the right to revise the duties outlined in this job description at its discretion.Role Particulars:Working Pattern: Part-time 0.6 – 0.8 FTE working hours include at least one day in the London office each week, and a team day in the London office each month – these dates will be sent in advance.There is opportunity for this role to go up to 35 hours a week. The nature of this role means that some travel and working away from home will be required, as agreed in advance. Specifically, the Operations Assistant must be available for the New Wine Leadership Conference and the New Wine Festival.Places of work: This role is eligible for hybrid working.The Operations Assistant can work from home but will be expected to travel (see conditions above).You will be requested in advance to other venues for staff team meetings and gatherings and to certain key events throughout the year.Supervision: The post holder will receive regular supervision from their line manager.Role review: There is a three-month probationary period for this role.The post holder will then receive a quarterly rolling review of performance, the role, job description, terms and package.This post is subject to an occupational requirement that the holder be a practising Christian under Part 1 of Schedule 9 of the Equality Act 2010.Application process:Key dates: The application deadline is 2 nd June at 9am. We may close applications early if strong applicants are received before this time. We will invite shortlisted applicants to interviews w/c 9 th June.New Wine is a Christian charity based in London operating all over England actively working with local churches to change nations.
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Operations Assistant employer: New Wine
Contact Detail:
New Wine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant
✨Tip Number 1
Familiarise yourself with Everyday Church's mission and values. Understanding their passion for reaching London with the good news will help you align your responses during interviews and show that you're genuinely interested in their work.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the various administrative and secretarial tasks required for the role.
✨Tip Number 3
Practice your interpersonal skills by engaging in conversations with different people, especially in a professional context. Being comfortable dealing with external clients is crucial, so consider role-playing scenarios where you might need to communicate effectively.
✨Tip Number 4
Research the concept of church conferencing and how it can be a source of funding for the church. Being knowledgeable about this aspect will not only impress your interviewers but also show that you're proactive and ready to contribute to the team's goals.
We think you need these skills to ace Operations Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and skills required for the Operations Assistant position. Tailor your application to highlight how your experience aligns with these needs.
Craft a Compelling CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in administrative and organisational tasks. Use bullet points for clarity and focus on achievements that demonstrate your skills.
Write a Personalised Cover Letter: In your cover letter, express your passion for the mission of Everyday Church and how you can contribute to their operations team. Mention specific examples from your past experiences that showcase your organisational and interpersonal skills.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at New Wine
✨Understand the Church's Mission
Before the interview, take some time to research Everyday Church and its mission. Understanding their values and how they serve the community will help you align your answers with their goals and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Operations Assistant, you'll need to manage various tasks efficiently. Be prepared to discuss specific examples from your past experiences where you've successfully organised events or managed multiple responsibilities. Highlight any tools or methods you used to stay organised.
✨Prepare for Client Interaction Scenarios
Since the role involves dealing with external clients, think of scenarios where you've had to communicate effectively with clients or stakeholders. Prepare to share how you handled difficult situations or ensured client satisfaction, showcasing your interpersonal skills.
✨Ask Insightful Questions
At the end of the interview, don't forget to ask questions that show your enthusiasm for the role. Inquire about the team dynamics, the types of events hosted at Everyday Conferencing, or how success is measured in the Operations team. This shows you're engaged and thinking about how you can contribute.
