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- Tasks: Support the Principal and staff with admin, clerical, and secretarial tasks.
- Company: Join a vibrant school community dedicated to student success and growth.
- Benefits: Enjoy flexible working options and a supportive environment.
- Why this job: Gain valuable experience while making a difference in students' lives.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Opportunity to assist work placement students and develop practical skills.
The predicted salary is between 28800 - 43200 £ per year.
To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors. MAIN DUTIES AND RESPONSIBILITIES General Administrative Processes and Records
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Operate manual and / or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
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Complete and submit all returns / records as required.
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Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources.
Finance
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Receive, receipt and account for all cash.
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Bank monies and maintain banking records.
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Communicate with relevant personnel and provide assistance in relation to financial procedures.
Reception, Secretarial and Secretariat
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Operate the telephone / switchboard, receive visitors and provide hospitality as required.
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Provide word processing / typing, filing, duplication and photocopying in support of administrative processes, including the use of E-mail, intranet, and internet facilities, where appropriate.
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Sort, screen and distribute all mail.
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Ensure the secure storage of valuable items and confidential documentation.
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Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school.
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Service meetings and draft minutes as required
Other Duties
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Assist work placement students with practical tasks and assignments within the school office (where appropriate).
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Such other duties as may be assigned within the level of the post.
FLEXIBLE WORKING OPTIONS AVAILABLE OPTION 1 You are required to be on duty during school term plus two additional weeks. The timing of the two additional weeks is at the discretion of the Principal of the school. OR OPTION 2 You are required to be on duty for the contracted weekly hours, working during periods of school closure except when on annual leave or other authorised absence. Duties will normally be provided by the school. However, where necessary, alternative work and / or training will be provided by the Authority at any other such place of employment as may be reasonably required. OR OPTION 3 To work as for option 2 with a further option to request periods of unpaid leave during extended school holidays or closures.
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Clerical Officer employer: Education Authority
Contact Detail:
Education Authority Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Officer
✨Tip Number 1
Familiarize yourself with the specific administrative processes and systems used in schools. Understanding how to operate both manual and computerized information systems will give you a significant advantage.
✨Tip Number 2
Highlight your experience with financial procedures, especially in handling cash and maintaining banking records. Being able to demonstrate your competence in these areas can set you apart from other candidates.
✨Tip Number 3
Showcase your organizational skills by discussing your ability to manage diaries, arrange appointments, and service meetings. This is crucial for the role, so be ready to provide examples of how you've successfully managed similar tasks in the past.
✨Tip Number 4
Be prepared to discuss your flexibility regarding working hours and duties. Since the position offers various options for working during school terms and closures, demonstrating your adaptability will be beneficial.
We think you need these skills to ace Clerical Officer
Some tips for your application 🫡
Understand the Role: Take time to thoroughly read the job description for the Clerical Officer position. Understand the key responsibilities and required skills, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative, clerical, or secretarial experience. Use specific examples that demonstrate your ability to manage records, handle finances, and provide support to staff.
Showcase Your Skills: Make sure to highlight your proficiency in using computer systems, word processing, and communication tools. Mention any relevant software you are familiar with, as well as your organizational and multitasking abilities.
Craft a Strong Cover Letter: Write a personalized cover letter that addresses the Principal or hiring manager directly. Explain why you are interested in the position and how your skills and experiences align with the needs of the school.
How to prepare for a job interview at Education Authority
✨Show Your Organizational Skills
As a Clerical Officer, you'll be handling various administrative tasks. Be prepared to discuss your experience with managing schedules, maintaining records, and organizing information systems. Highlight specific examples where your organizational skills made a difference.
✨Demonstrate Communication Proficiency
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Be ready to provide examples of how you've successfully communicated with staff, students, or external parties in previous positions.
✨Familiarize Yourself with Financial Procedures
Since the role involves handling cash and banking records, brush up on basic financial procedures. Be prepared to discuss any relevant experience you have with budgeting, accounting, or financial reporting.
✨Prepare for Flexibility Questions
The job offers flexible working options, so be ready to discuss your availability and willingness to adapt to different working conditions. Think about how you can balance your responsibilities during school terms and closures.
