Personal Assistant

About the role

This is an exciting opportunity to contribute to the seamless operation of our school by providing exceptional support to the Deputy Head Academic. As Personal Assistant you will be an integral member of the school’s administrative team, playing a pivotal role in ensuring smooth communication, coordination, and operational efficiency across the school. If you thrive in a dynamic environment and enjoy taking initiative, we invite you to apply.

Who are Habs?

We are a diverse community, and we nurture a global perspective and a deep sense of responsibility for the world in which our pupils will lead and succeed. Our broad curriculum and co-curricular provision prepare pupils for success wherever their passion may take them. Ambition, Curiosity, Courage and Community are the core beliefs that we stand for here at Habs.

Join our team and unlock your potential!

Key Responsibilities:

Role will include but not be limited to the following duties:

• Provide a comprehensive and confidential secretarial and administrative service to the Deputy Head Academic and wider team, including but not limited to, managing correspondence, diary management, minute and note taking.
• Arrange attendance at internal and external meetings, events and conferences including registration, travel and accommodation arrangements, prepare papers, refreshments etc
• Assisting in the organisation and planning of significant school events including Heads of Department’s Lunch, Extended Project Summer Conference, Extended Project Assembly, Upper Sixth Symposium and Dawson Assembly as well as issuing relevant invitations and liaising with the Catering Manager and Caretakers.
• Audit the Department Meeting Minutes to check that Department Learning Walks are being fed-back.
• Research and draft replies to correspondence for the DHA including, confidential correspondence for staff and students.
• Support the production and uploading of weekly parental letters.
• Analyse feedback data and deliver summarised insights.
• Support the wider aims of the school and other administrative departments.
• Confidentiality and record management – to maintain and keep secure administration files, pupil and staff records. Maintain a high level of confidentiality and ensure the security of all records and comply with the requirements of the Data Protection Act.
• Ensure that all routine office procedures are carried out and office equipment is properly used, maintained and serviced.

What we are looking for:

We are looking for a candidate who is organised, resourceful, and highly professional. You should be able to handle a varied workload with calm efficiency.

Key skills and knowledge include but not limited to:

• Strong organisational skills and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills with an eye for detail.
• Proficiency in administrative software, including Microsoft Office Suite (Word, Excel, PowerPoint).
• The ability to work independently while maintaining strong teamwork.
• Discretion and professionalism when handling sensitive information.
• Adaptability to respond swiftly to unexpected challenges.
• A positive and proactive attitude with a genuine interest in supporting the success of the school.

What we are offering:

• A competitive salary commensurate with the candidate’s experience
• Free lunch and refreshments
• Additional life insurance cover
• Access to the Employee Assistance Programme (EAP), providing confidential support and advice
• Extensive professional development and training opportunities to enhance career growth
• Free onsite parking and access to the School’s extensive coach network
• Free access to state-of-the-art sports facilities including the gym, swimming pool, and fitness classes
• Wellbeing initiatives and programmes, such as yoga, mindfulness sessions, and health checks
• Access to an online GP service, providing quick and convenient healthcare advice
• Access to Vivup, the staff benefits platform, featuring discounts, financial advice, and wellbeing resources
• Enhanced pension scheme, offering excellent employer contributions
• Cycle-to-Work Scheme and other green travel incentives including Octopus Electric Vehicles

Applications will be reviewed as they arrive, and we reserve the right to close this vacancy sooner, please apply as soon as possible.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

• Haberdashers’ Elstree Schools are committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to a Disclosure and Barring Service enhanced check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are \”spent\” unless they are \”protected\” under the DBS filtering rules) in order to assess their suitability to work with children.