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- Tasks: Join a dynamic team as a PA, supporting the CEO and Operations team.
- Company: Office Angels is an equal opportunities employer dedicated to improving workplace inclusivity.
- Benefits: Enjoy a structured 9am-5pm schedule with opportunities for professional growth.
- Why this job: Be part of a vibrant culture while making a real impact in operations and project management.
- Qualifications: Previous PA experience, strong organisational skills, and effective communication are essential.
- Other info: This role is fully office-based in Midlothian; apply with your CV and cover letter.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
We're seeking an experienced PA to join our client's dynamic team. This is an exciting opportunity to work closely with the CEO and Head of Operations, while also collaborating with the wider Operations team to support seamless and efficient teamwork.
Role: PA
Location: Midlothian
Salary: 9am – 5pm (37.5 hours)
Hours: Monday to Friday (fully office based)
Responsibilities
- Managing and coordinating the executive diary and scheduling
- Organising virtual and in person meetings
- Coordinating and attending Board meetings, including minute-taking and producing formal records
- Arranging travel itineraries and accommodation bookings
- Coordinating catering services for meetings and events
- Reserving and preparing meeting venues
- Planning and executing internal and external events
- Supporting the preparation and distribution of Board documentation
- Welcoming and assisting visitors to the office
- Taking detailed notes and tracking actions during high-level meetings
Operations Support
- Assist the Head of Operations and team with administrative and operational tasks
- Draft, review, and format various operational documents
- Maintain and update trackers and upload documents to cloud platforms
- Take meeting notes and manage action items in project management tools
Project Management Support
- Update and manage tasks
- Draft and format project documentation
- Coordinate internal and external meetings
Health & Safety
- Support the creation and review of risk assessments and policies
- Ensure H&S documentation is current and audit-ready
- Coordinate training and assist with audit preparations
Human Resources
- Assist with drafting and maintaining HR policies and training records
- Take verbatim notes during interviews and support onboarding
- Help manage visas and liaise with external HR providers
Security
- Monitor site security and support incident response
- Maintain security-related records
Finance
- Assist with quotes, purchase orders, invoices, and procurement
Logistics
- Support sample collection and material dispatch
What you'll need:
- Previous Executive Assistant/ Personal Assistant experience
- Previous experience working with Boards
- Experience drafting and formatting documents
- Experience taking verbatim notes in meetings
- Good organisational and time management skills
- Able to work under pressure, prioritise and multitask
- Effective communication skills (verbal and written)
- Being adaptable to changing priorities
- Good working knowledge of IT applications
- Keen eye for detail
- Experienced in note-taking and action-capturing
This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.
To apply, please send your CV and cover letter to edinburgh@office-angels.com. Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application.
**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Pa employer: Office Angels Limited
Contact Detail:
Office Angels Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pa
✨Tip Number 1
Familiarise yourself with the specific tools and software commonly used in PA roles, such as calendar management applications and project management tools. Being proficient in these can set you apart during the interview process.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock executive diary or meeting agenda. This will showcase your ability to manage time effectively and prioritise tasks, which is crucial for a PA role.
✨Tip Number 3
Research the company culture and values of the organisation you're applying to. Tailoring your conversation to reflect their ethos during the interview can help you connect better with the interviewers.
✨Tip Number 4
Prepare examples from your past experience that highlight your ability to handle high-pressure situations and multitask. Being able to articulate these experiences will demonstrate your readiness for the demands of the role.
We think you need these skills to ace Pa
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant. Focus on your skills in diary management, document drafting, and note-taking, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and explain how your previous experience aligns with the responsibilities outlined in the job description. Mention specific examples of your organisational skills and ability to work under pressure.
Highlight Key Skills: Emphasise your effective communication skills, attention to detail, and adaptability in your application. These traits are essential for supporting the CEO and Head of Operations effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at Office Angels Limited
✨Showcase Your Organisational Skills
As a PA, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple meetings in the past. Highlight your ability to prioritise tasks effectively.
✨Demonstrate Effective Communication
Effective communication is key for a PA role. During the interview, practice clear and concise communication. You might be asked to take notes or summarise information, so showing that you can articulate your thoughts well will impress the interviewers.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in the role, such as scheduling conflicts or last-minute changes, and prepare your responses on how you would handle them.
✨Familiarise Yourself with the Company
Research the company and its operations before the interview. Understanding their values, culture, and recent developments will allow you to tailor your answers and show genuine interest in the role and the organisation.
