Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the EVP with calendar management, travel coordination, and meeting organization.
- Company: Join a dynamic team focused on global product and portfolio strategy.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth.
- Why this job: Be at the heart of executive operations, making a real impact in a fast-paced setting.
- Qualifications: Must have extensive experience as an Executive Assistant to high-level executives.
- Other info: Ideal for proactive individuals who thrive in a supportive role.
The predicted salary is between 43200 - 72000 £ per year.
As Senior Executive Assistant to Executive Vice President Global Product & Portfolio Strategy, you will provide a high quality, comprehensive, accurate and timely administrative support to the EVP. You will have responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on their behalf.
Summary / purpose of the position
As Senior Executive Assistant to one of our Executive Leadership Team member, you will provide a high quality, comprehensive, accurate and timely administrative support to the EVP. You will have responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on their behalf.
Main responsibilities / job expectations
-
Diary Management: Efficiently manage the executive’s calendar, scheduling meetings, appointments, and ensuring there are no conflicts.
-
Travel & Expenses: Coordinate travel arrangements, including booking flights, accommodations, and transportation. Handle expense reports and reimbursements.
-
Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items
-
Purchase Orders, Budget & Contract Management: Raise and track purchase orders & contracts, ensuring timely processing and adherence to budget and compliance constraints.
-
Offsite Meetings & Events: Plan and organize offsite meetings, team-building events, and other corporate functions.
-
Communication: Act as a liaison between the executive and internal/external stakeholders, ensuring clear and timely communication.
-
Team support: support other team members, including the Head of Operations/Chief of Staff and function or asset teams, by coordinating activities, sharing information, and ensuring smooth operations across the board.
-
Document Management: Maintain and organize important documents, files, and records, ensuring they are easily accessible.
-
Collaboration: Work closely with other assistants and team members to ensure smooth operations and effective teamwork.
In order to be considered for this role you must have an extensive experience as an Executive Assistant to high level executive, ideally SVP or higher. Project Management experience and excellent communication are required.
Demonstrated experience managing multiple and complex international travel arrangements while planning all aspects of complex meetings, on and off-site. You will be proactive supporting and driving the organisation’s and executive’s objectives, goals and KPIs. If you feel that this could be the right next step for you, we would be delighted to engage with your application.
Senior Executive Assistant employer: Ipsen
Contact Detail:
Ipsen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Familiarize yourself with the specific tools and software commonly used for calendar management and travel coordination. Being proficient in these tools can set you apart as a candidate who is ready to hit the ground running.
✨Tip Number 2
Highlight your experience in managing complex international travel arrangements. Be prepared to discuss specific examples of how you've successfully coordinated logistics for high-level executives in the past.
✨Tip Number 3
Demonstrate your proactive approach by sharing instances where you anticipated the needs of an executive or team. This shows that you can not only support but also drive organizational goals effectively.
✨Tip Number 4
Network with current or former Executive Assistants in similar roles. They can provide insights into the expectations and challenges of the position, which can help you tailor your approach during the application process.
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your extensive experience as an Executive Assistant, especially to high-level executives. Emphasize your project management skills and any relevant achievements that demonstrate your ability to manage complex travel arrangements and meetings.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your background aligns with the responsibilities outlined in the job description. Mention specific examples of how you've successfully managed calendars, organized meetings, and coordinated travel in previous positions.
Highlight Communication Skills: Since excellent communication is crucial for this role, provide examples in your application that showcase your ability to liaise effectively with internal and external stakeholders. This could include instances where you facilitated seamless communication or resolved conflicts.
Showcase Organizational Abilities: Demonstrate your organizational skills by detailing how you have maintained document management systems or coordinated multiple projects simultaneously. Highlight any tools or methods you use to stay organized and ensure smooth operations.
How to prepare for a job interview at Ipsen
✨Showcase Your Organizational Skills
As a Senior Executive Assistant, your ability to manage multiple tasks efficiently is crucial. Be prepared to discuss specific examples of how you've successfully managed complex calendars, coordinated travel arrangements, and organized meetings in the past.
✨Demonstrate Proactive Communication
Effective communication is key in this role. Highlight instances where you acted as a liaison between executives and stakeholders, ensuring seamless communication. Prepare to discuss how you handle conflicts or misunderstandings in a professional manner.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. For example, how would you handle a last-minute change in an executive's schedule? Think through potential scenarios and articulate your thought process clearly.
✨Familiarize Yourself with the Company Culture
Research the company's values and culture. Be ready to explain how your work style aligns with their expectations. This shows that you're not just looking for any job, but that you're genuinely interested in contributing to their team.
