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- Tasks: Support project management by handling contracts, invoicing, and financial reporting.
- Company: Join PA Consulting, a global leader in innovation and strategy with over 4,000 experts.
- Benefits: Enjoy hybrid working, health perks, 25 days leave, and a generous pension scheme.
- Why this job: Be part of a dynamic team solving complex challenges while building valuable skills.
- Qualifications: 2 years finance experience, strong Excel skills, and excellent communication abilities required.
- Other info: We value diversity and encourage applications from all backgrounds.
The predicted salary is between 30000 - 42000 £ per year.
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We believe in the power of ingenuity to build a positive human future.
As strategies, technologies, and innovation collide, we create opportunity from complexity.
Our teams of interdisciplinary experts combine innovative thinking and breakthrough technologies to progress further, faster. Our clients adapt and transform, and together we achieve enduring results.
We are over 4,000 strategists, innovators, designers, consultants, digital experts, scientists, engineers, and technologists. And we have deep expertise in consumer and manufacturing, defence and security, energy and utilities, financial services, government and public services, health and life sciences, and transport.
Our teams operate globally from offices across the UK, Ireland, US, Nordics, and Netherlands.
PA. Bringing Ingenuity to Life.
Job Description
This role will work with the Account Administrative team supporting the Consulting and GTM teams.
We are looking for a creative problem solver who loves to explore problems with senior stakeholders and project managers, ensuring in depth knowledge of client contracts and costs.
You will be responsible for working with our project management system, opening and maintaining sold projects, ensure the complete booking of time to projects and raising invoices for one or more of the Consulting teams.
The role requires commercial awareness ensuring timely invoicing and a good working relationship with Credit Control.
Key elements include:
• Proactive monitoring of the weekly WIP and debt position of the jobs they look after and offer support when invoices need to be sent.
• ‘Weekly Job Not Set Up Hours’ and ‘Unresolved Hours Monday – Thursday’ should be monitored and maintained a low level so that weekly reporting is accurate for the business.
Key responsibilities include:
• Accurate commercial filing and Audit compliance
• Managing weekly Time Report Process
• Opening and maintaining sold jobs in financial systems
• Ensuring accurate and timely Invoicing
• Using Client Portals to upload and submit invoices and manage debt
• Support Credit Control with chasing of debt
• Accountability to respond and report to government requirements within our secure sectors
• Accurate financial reporting to Partners, Assignment Managers and Head of Sectors.
• Provide data and respond to Sales Executive and Senior Board members KPI’s
• Support to wider team on adhoc tasks
Hybrid working – our approach is to be in the office or on client site a minimum of 2 days per week. However, the actual time you spend and where you spend it will vary by role or assignment.
Qualifications
About You:
To rise to the challenge this Project Administrator role brings, you will possess:
• A minimum of 2 years’ recent experience working in a finance team, with a desire to become an expert in organisational agility
• Proficient financial acumen numerical and administrative skills.
• Previous experience with PeopleSoft Projects or other corporate tools as well as strong Excel skills
• Meticulous attention to detail and a creative-solution driven approach.
• Susceptible to change and expected to operate a high level during change processes
• Numerate and able to analyse large amounts of data and figures
• Sound business and commercial knowledge ideally gained in a services organisation
• Exceptional interpersonal skills and ability to build strong relationships with top-level stakeholders
• Excellent written and communication skills
• The competence to apply strong, critical thinking skills to help solve complex problems
• Able to use initiative, work well under pressure, without close supervision
We know the skill-gap and ‘somewhat need to tick every box’ can get in the way of meeting brilliant candidates, so please don’t hesitate to apply – we’d love to hear from you.
Apply today by completing our online application
Please be aware that some of our UK roles at PA Consulting require a UK security clearance.
All PA people are required to undergo background checks and to achieve the Baseline Personnel Security Standard however, some UK roles also require higher levels of National Security Vetting, where applicants must have at least 5 years of continuous residency in the UK.
We therefore ask that you only apply if you meet the residency requirements ( you are a British citizen or have been resident in the UK for the past 5 years), as this is the prerequisite for a security clearance. If you\’re unsure about your eligibility, we encourage you to review the UK Government’s guidance on security vetting before applying.
Additional Information
Life At PA encompasses our peoples\’ experience at PA. It\’s about how we enrich peoples’ working lives by giving them access to unique people and growth opportunities and purpose led meaningful work.
Our purpose guides how we work with our clients and our teams, and support our communities, to deliver insight and impact, solving the world’s most complex challenges. We\’re focused on building a workplace that values human difference and diverse mindsets, and a culture of inclusion and equality that unlocks the potential in our people so everyone can be their best self.
Find out more about Life at PA .
We are dedicated to supporting the physical, emotional, social and financial well-being of our people. Check out some of our extensive benefits:
- Health and lifestyle perks accompanying private healthcare
- 25 days annual leave (plus a bonus half day on Christmas Eve) with the opportunity to buy 5 additional days
- Generous company pension scheme
- Opportunity to get involved with community and charity-based initiatives
- Annual performance-based bonus
- PA share ownership
- Tax efficient benefits (cycle to work, give as you earn)
We’re committed to advancing equality.We recruit, retain, reward and develop our people based solely on their abilities and contributions and without reference to their age, background, disability, genetic information, parental or family status, religion or belief, race, ethnicity, nationality, sex, sexual orientation, gender identity (or expression), political belief, veteran status, or any other range of human difference brought about by identity and experience. We welcome applications from underrepresented groups.
Adjustments or accommodations – Should you need any adjustments or accommodations to the recruitment process, at either application or interview, please contact us on
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Project Administrator employer: PA Consulting
Contact Detail:
PA Consulting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Familiarise yourself with project management systems like PeopleSoft Projects, as this role heavily relies on such tools. Understanding how to navigate these systems will give you a significant advantage during the interview.
✨Tip Number 2
Brush up on your financial acumen and Excel skills, as these are crucial for managing invoices and financial reporting. Being able to demonstrate your proficiency in these areas can set you apart from other candidates.
✨Tip Number 3
Showcase your interpersonal skills by preparing examples of how you've built strong relationships with stakeholders in previous roles. This is key for the Project Administrator position, where collaboration is essential.
✨Tip Number 4
Be ready to discuss your experience with problem-solving in high-pressure situations. The ability to think critically and adapt to change is highly valued in this role, so have specific examples at hand.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in finance and project administration. Use keywords from the job description to demonstrate that you meet the qualifications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your problem-solving skills and attention to detail. Mention specific examples of how you've successfully managed projects or financial tasks in the past.
Highlight Relevant Skills: Emphasise your proficiency with financial tools like PeopleSoft Projects and Excel. Also, mention your ability to analyse data and your strong interpersonal skills, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Project Administrator.
How to prepare for a job interview at PA Consulting
✨Showcase Your Financial Acumen
Since the role requires strong financial skills, be prepared to discuss your experience with financial systems and tools like PeopleSoft Projects. Highlight specific examples where you've successfully managed budgets or invoiced clients.
✨Demonstrate Problem-Solving Skills
The company values creative problem solvers. Prepare to share instances where you've tackled complex issues, especially in a finance context. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Build Rapport with Stakeholders
Exceptional interpersonal skills are crucial for this role. Practice how you would engage with senior stakeholders and project managers. Think of ways to demonstrate your ability to build strong relationships during the interview.
✨Prepare for Change Management Questions
As the role involves operating at a high level during change processes, be ready to discuss your adaptability. Share experiences where you've successfully navigated changes in your previous roles, focusing on your initiative and resilience.
