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- Tasks: Coordinate global events, manage logistics, and support marketing efforts.
- Company: Join Cirium, the leader in aviation analytics, transforming the industry with innovative solutions.
- Benefits: Enjoy flexible hours, remote work options, and a collaborative team environment.
- Why this job: Be part of exciting events that showcase products and drive brand loyalty while gaining valuable experience.
- Qualifications: Ideal for those with a degree in Event Management or related fields and strong organisational skills.
- Other info: Opportunity to work across global teams and develop your event management expertise.
The predicted salary is between 28800 - 43200 £ per year.
About the Business:
At Cirium, our goal is to keep the world connected. We are the industry leader in aviation analytics; helping our customers understand the past, present, and predicting what will happen tomorrow. Our mission is to transform the aviation industry by enabling airlines, airports, travel companies, tech giants, aircraft manufacturers, financial institutions and many more accelerate their own digital transformation. You can learn more about Cirium at the link below.
About the Team:
The events coordinator, reporting to the Global Events Manager, is part of the global marketing team operating in APAC, Americas, and Europe. Their focus is executing campaigns, organising events and webinars to provide valuable content to prospects and existing clients, with the ultimate goal of showcasing product value, enhancing brand loyalty, and driving sales growth.
About the Role:
As an Event Coordinator, you will play a crucial role in delivering comprehensive assistance for global events. Your responsibilities will encompass managing timelines, overseeing logistics, and coordinating activities with all the relevant stakeholders across a wide range of events. Collaborating closely with regional marketing teams, you will coordinate all aspects of event planning, including event promotion, pre and post-communication, venue contracts and arrangements and monitoring lead capture and sales performance. This role demands exceptional organizational skills, meticulous attention to detail, and effective communication with both internal teams and external stakeholders.
Responsibilities
- Event Planning Support:
- Assist in developing event plans, timelines, and checklists for Global events.
- Maintain an up-to-date master list of events including the event calendar and a master Wrike project (our project management system), for each event.
- Ensure all contracts have been reviewed by legal and process vendor payments through Accounts Payable within payment timescales.
- Regularly review the status of contracts and invoices to ensure timely processing.
- Help coordinate with vendors, venues, and suppliers to confirm arrangements for smooth execution.
- Manage merchandise inventory for events effectively.
- Assist in organising regular team meetings with regional teams to gather feedback and coordinate necessary actions.
- Assist in developing comprehensive event plans, timelines, and checklists for Global events.
- Logistics Coordination:
- Help manage event setup, including arranging equipment, design and seating.
- Oversee registration processes, maintain guest lists accurately, and handle attendee communications professionally
- On-Site Coordination:
- Help supervise event setup and breakdown to ensure all details align with plans.
- Support attendees, staff, and other stakeholders during the event.
- Training and Support
- Keep lead capture training documentation up to date.
- Deliver one-on-one training sessions for sales newcomers in the marketing events processes.
- Budget and Documentation:
- Assist with tracking event expenditure and ensure adherence to the event budget.
- Maintain detailed records, including contracts, receipts, and post-event evaluations.
- Marketing and Communications Support:
- Obtain support and collaborate with the marketing team to promote events via social media, email, and other channels.
- Ensure event content is produced in a timely manner, keeping internal stakeholders informed of requirements
- Post-Event Tasks:
- Coordinate the collection of attendee feedback.
- Assist in preparing post-event reports summarizing successes and areas for improvement.
- Monitor lead capture and provide detailed assessment of sales performance
Qualifications and Skills
- Associate’s or bachelor’s degree in Event Management, Hospitality, Communications, or a related field (or equivalent experience).
- Experience in event coordination, customer service, or a related role.
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Proficiency in event management tools (eg Wrike, Captello).
- Proficiency in productivity tools such as MS Word, PowerPoint, Excel; new AI tools; and experience with CRMs and sales enablement platforms is a plus.
- Ability to multitask and prioritize tasks in a dynamic environment.
- Strong problem-solving skills and attention to detail.
- Willingness to work flexible hours, including evenings and weekends.
- Great attention to detail and a passion for translating complex concepts into actionable messaging.
- Collaborative mindset with a willingness to work across teams to achieve shared goals.
Learn more about the LexisNexis Risk team and how we work
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We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.
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Event Management Coordinator employer: RELX
Contact Detail:
RELX Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Management Coordinator
✨Tip Number 1
Familiarise yourself with event management tools like Wrike and Captello, as proficiency in these platforms is crucial for the role. Consider taking online courses or tutorials to enhance your skills and demonstrate your commitment to mastering these tools.
✨Tip Number 2
Network with professionals in the aviation and events industry. Attend relevant webinars or local events to connect with potential colleagues and learn more about the specific challenges and trends in event management within this sector.
✨Tip Number 3
Showcase your organisational skills by volunteering to coordinate small events or projects. This hands-on experience will not only bolster your CV but also provide you with real-life examples to discuss during interviews.
✨Tip Number 4
Research Cirium's recent events and marketing campaigns to understand their brand and audience better. This knowledge will help you tailor your approach and demonstrate your enthusiasm for contributing to their mission during the interview process.
We think you need these skills to ace Event Management Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management and coordination. Use specific examples that demonstrate your organisational skills and attention to detail, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, express your passion for event management and how your skills align with Cirium's mission. Mention any experience you have with logistics coordination and stakeholder communication, as these are key responsibilities of the role.
Showcase Relevant Skills: Emphasise your proficiency in event management tools and productivity software. Highlight any experience with CRM systems or sales enablement platforms, as this will set you apart from other candidates.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is essential for the Event Management Coordinator position.
How to prepare for a job interview at RELX
✨Showcase Your Organisational Skills
As an Event Management Coordinator, your ability to organise and manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully coordinated events in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Effective Communication
Communication is key in this role, so be ready to showcase your verbal and written communication abilities. You might want to prepare a brief presentation or outline on how you would communicate with stakeholders before, during, and after an event.
✨Familiarise Yourself with Event Management Tools
Cirium uses tools like Wrike for project management. Make sure you are familiar with these tools and can discuss your experience with similar platforms. If you have used any event management software, be ready to share how it helped you streamline processes.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-time scenarios. Think of potential challenges you might face during an event and how you would address them. This will demonstrate your proactive approach and readiness for the role.
