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- Tasks: Support the Exams Officer with exam administration and invigilation tasks.
- Company: Join Queen Alexandra Charity Birmingham, dedicated to supporting students with special educational needs.
- Benefits: Enjoy a vibrant work environment with opportunities for professional growth and meaningful impact.
- Why this job: Make a difference in students' lives while gaining valuable experience in education administration.
- Qualifications: No specific qualifications required; enthusiasm and proactivity are key!
- Other info: Fixed term maternity cover role, working Tuesday to Friday, 08:00 to 16:30.
The predicted salary is between 23684 - 24550 £ per year.
Exams Administrator – Maternity Cover
Application Deadline: 19 August 2025
Department: Quality
Employment Type: Fixed Term Contract
Location: Harborne, Birmingham, UK
Compensation: £23,684 – £24,550 / year
Description
We are seeking a proactive and enthusiastic Administrator to join our Exams Team. The role involves supporting the Exams Officer in managing and completing the administration and invigilation of internal and external exams and assessments, as well as assisting with learner records, registrations, and certification processes.
Working hours: 08:00 to 16:30, Tuesday to Friday, on-site. Contract: Fixed term, maternity cover. This role is 52 weeks.
We reserve the right to close this vacancy early if sufficient applications are received. Interested candidates are encouraged to apply promptly.
Key Responsibilities
- Registration, Exams & Certification Administration: Assist in all areas related to exams, registration, and certification; support the recording of learner aims and ILR; liaise with college teams, students, families, and awarding bodies.
- Coordination and Execution of Exams: Assist with ordering exam papers, ensuring secure storage; help plan and organize exams in accordance with regulations; support invigilation and exam logistics, including timetables and seating plans; manage exam materials and support access arrangements; ensure compliance with policies on child protection, safeguarding, health and safety, confidentiality, and data protection.
Personal Development
Participate in relevant learning and development activities.
Other Duties
Undertake additional responsibilities as directed by the Exams Officer or Assistant Principal.
How to Apply
Submit a CV detailing your employment history, education, and voluntary work, including reasons for any gaps. The application process includes online checks for safeguarding and online presence, conducted if shortlisted. All appointees require a DBS check and two references.
Why work at Queen Alexandra Charity Birmingham
Join our team dedicated to supporting students with special educational needs. We offer a vibrant, inclusive environment with opportunities for professional growth, benefits, and a chance to make a meaningful difference in students\’ lives.
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Exams Administrator - Maternity Cover employer: Queen Alexandra College
Contact Detail:
Queen Alexandra College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Exams Administrator - Maternity Cover
✨Tip Number 1
Familiarise yourself with the exam regulations and policies relevant to the role. Understanding the compliance requirements will not only help you in the interview but also demonstrate your commitment to maintaining high standards in exam administration.
✨Tip Number 2
Network with current or former Exams Administrators, if possible. They can provide valuable insights into the day-to-day responsibilities and challenges of the role, which can help you tailor your approach during the application process.
✨Tip Number 3
Showcase your organisational skills by preparing a mock exam timetable or seating plan. This practical demonstration of your abilities can set you apart from other candidates and highlight your proactive nature.
✨Tip Number 4
Research Queen Alexandra Charity Birmingham and their mission. Being able to articulate how your values align with theirs during the interview can make a strong impression and show that you're genuinely interested in contributing to their goals.
We think you need these skills to ace Exams Administrator - Maternity Cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly in exams or educational settings. Emphasise any roles where you've managed records, registrations, or worked with students and families.
Address Gaps Thoughtfully: If you have gaps in your employment history, be prepared to explain them in your CV. Briefly mention what you were doing during those times, such as further education, volunteering, or personal development.
Highlight Relevant Skills: Focus on skills that are crucial for the Exams Administrator role, such as organisation, attention to detail, communication, and compliance with regulations. Use specific examples to demonstrate these skills in your CV.
Prepare for Online Checks: Since the application process includes online checks for safeguarding, ensure your online presence reflects professionalism. Review your social media profiles and remove any content that may not align with the values of the organisation.
How to prepare for a job interview at Queen Alexandra College
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of an Exams Administrator. Be prepared to discuss how your skills and experiences align with tasks like managing exam logistics and liaising with various stakeholders.
✨Show Your Enthusiasm
This role requires a proactive and enthusiastic attitude. During the interview, express your passion for supporting students and your commitment to maintaining high standards in exam administration.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially in scenarios related to exam coordination and compliance. Think of examples from your past experiences where you successfully managed similar challenges.
✨Highlight Your Attention to Detail
As an Exams Administrator, attention to detail is crucial. Be ready to provide examples of how you've ensured accuracy in administrative tasks, such as managing learner records or preparing exam materials.
