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- Tasks: Manage event logistics, supplier research, and on-site support for high-profile events.
- Company: Join Private Equity Insights, the largest global community in private equity with 500k+ followers.
- Benefits: Gain hands-on experience, unlimited growth potential, and travel opportunities to exciting conferences.
- Why this job: Be part of a dynamic team, make a real impact, and develop invaluable skills in a fast-paced environment.
- Qualifications: Bachelor's degree in relevant fields; experience in event planning and strong organisational skills required.
- Other info: This is an in-person role based in London; UK work permit is essential.
The predicted salary is between 24000 - 32000 £ per year.
MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE 100% IN-PERSON AT OUR LONDON OFFICE.
Do you want to take part in defining the future of Private Equity Do you thrive in a fast-paced environment where you can gain a tremendous amount of responsibility quickly Do you want to be part of an exceptional team with motivated and extremely driven people Are you curious or passionate about event operations and logistics If so you might be our next member of the operations team.
About Private Equity Insights
Private Equity Insights is the worlds largest Private Equity community with over 500k followers on LinkedIn organizing a series of 12 global private equity events every year with 3000 GPs and 2000 LPs among the attendees. Private Equity Insights is part of United Mediawhich focuses on building large-scale industry media and conference products in sectors such as insurance finance retail etc. As of today we have organically launched 8 media companies and acquired one.
What We Offer You
You get the unique opportunity to take ownership of one of our key business areas. Youll be working in person at our HQ in London where you will constantly be pushed out of your comfort zone. To ensure a never-ending growth curve we provide you with:
The opportunity of having a real impact – Youll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
Unlimited growth potential in our company – We strongly believe in and have a track record of promoting internally.
Invaluable transferable skills – Boost your interpersonal research organization outreach and project management skills through experience and training.
Inspiration and guidance – A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
Travel opportunity – You will be attending our conferences.
Your Responsibilities
Responsibilities in this job will vary; however they will be mostly centered around the following:
Supplier Research and Management:
Source compare and find the best suppliers for various event needs.
Conduct thorough research to identify potential suppliers for add-ons branding materials and other event requirements.
Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
Maintain positive relationships with suppliers addressing any issues or concerns.
Budget review and management to ensure all changes are raised ahead of time.
Event Planning:
Planning sponsored VIP events lunches dinners and after-hours activities.
Coordinating with venue staff to ensure all logistical details are in place.
Provide on-site support during events ensuring everything runs smoothly.
Internal Team Support:
Keep track and condense internal team queries.
Maintain inventory tracking and regularly update event inventory sheets.
Monitor Notion updates and ensure accurate reflection on the sponsor portal.
Quality check of design aspects such as banners signage brochures and other promotional materials.
Requirements
Bachelors degree in Business Administration Event Management Marketing or a related field.
Experience/knowledge in event planning client management or supplier research.
Strong organisational multitasking abilities and detail-focused.
Excellent communication interpersonal and negotiation skills.
Experience with graphic design software such as Photoshop InDesign Illustrator is highly recommended.
UK work permit (we do not sponsor visas).
Start date: Flexible ASAP
The role is on-site Monday to Friday based in our offices near Victoria. It is essential as we work at a fast pace and collaborate in person to create market-leading events throughout the year.
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Event Logistics Specialist employer: Private Equity Insights
Contact Detail:
Private Equity Insights Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Logistics Specialist
✨Tip Number 1
Familiarise yourself with the private equity sector and current trends. Understanding the industry will not only help you in interviews but also show your genuine interest in the role.
✨Tip Number 2
Network with professionals in event logistics and private equity. Attend relevant events or webinars to connect with people who can provide insights or even refer you for the position.
✨Tip Number 3
Brush up on your negotiation skills, as this role involves dealing with suppliers. Consider role-playing scenarios with friends or colleagues to build confidence in your negotiation tactics.
✨Tip Number 4
Prepare to discuss your organisational skills and past experiences in event planning during the interview. Have specific examples ready that demonstrate your ability to manage multiple tasks effectively.
We think you need these skills to ace Event Logistics Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning, logistics, and supplier management. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event operations and logistics. Mention why you are excited about the role at Private Equity Insights and how your skills align with their needs.
Highlight Relevant Skills: In your application, emphasise skills such as negotiation, communication, and multitasking. If you have experience with graphic design software, be sure to mention it, as it's highly recommended for this role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Event Logistics Specialist role.
How to prepare for a job interview at Private Equity Insights
✨Research the Company
Before your interview, take some time to learn about Private Equity Insights. Understand their mission, values, and recent events they've hosted. This will not only show your interest but also help you tailor your answers to align with their goals.
✨Showcase Your Organisational Skills
As an Event Logistics Specialist, strong organisational skills are crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your attention to detail.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities in real-world scenarios. Think of situations where you had to negotiate with suppliers or handle unexpected issues during an event, and be ready to explain how you resolved them.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently. You might be asked to explain how you would communicate with team members or suppliers, so think about your approach to maintaining positive relationships.
