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- Tasks: Support daily operations in the Faculty of Social Science, handling enquiries and event coordination.
- Company: Join the University of Sussex, a renowned research-led institution near the stunning South Downs.
- Benefits: Enjoy a vibrant campus, cycling schemes, and a supportive work environment.
- Why this job: Be part of a dynamic team, enhance your admin skills, and make a real impact.
- Qualifications: Previous admin experience, Microsoft Office proficiency, and a proactive attitude are essential.
- Other info: This is a part-time, fixed-term role covering maternity leave for 12 months.
The predicted salary is between 20855 - 23600 £ per year.
Faculty Administrator Ref: 41380 (Part Time, Fixed Term Maternity Cover)
Location
Brighton, UK
Hours
Part time of 0.6 FTE / 21.9 hours per week.
Grade 4 starting at £26,093 to £29,588 per annum, pro rata if part time. This role is not eligible for sponsorship under the Skilled Worker route.
Contract Type
Fixed Term Contract
Information
Please note, due to the nature of this role and the work undertaken, this position is campus based only with no option for remote or hybrid working.
About the role
As a Faculty Administrator, you’ll be part of the Faculty of Social Science’s professional services team, supporting the smooth delivery of day-to-day operations. You’ll provide a friendly and efficient front-line service for staff, students, and visitors, while also supporting internal communications, event coordination, and general administrative processes.
Reporting to the Assistant Operations Manager, you’ll contribute to a wide range of activities, including responding to enquiries, maintaining records, supporting the organisation of Faculty events, and carrying out basic finance administration
You’ll also help ensure the smooth running of the Faculty’s buildings by supporting facilities-related tasks — for example, liaising with Estates, managing post and supplies, and helping to report and follow up on maintenance issues.
You’ll be based in one of our Faculty buildings (Arts C, Essex House, or Freeman) and will collaborate closely with colleagues across the Faculty and wider University to help ensure everything runs smoothly.
About you
You’ll be an organised and adaptable team player, confident managing a varied workload and providing professional support in a busy environment. You’ll enjoy working with people and be comfortable communicating with a wide range of stakeholders — from students and visitors to academic and administrative staff.
You should have previous experience in an administrative role, ideally within a large or complex organisation, and be confident using Microsoft Office and managing shared inboxes. Experience supporting events, handling financial processes, and improving administrative systems will also be valuable.
Above all, you’ll bring a flexible, proactive approach and a willingness to support colleagues across the Faculty wherever needed.
About our Faculty
Find out more about the Faculty of Social Science on our website.
Why work here
Our university is situated off the A27, next to the beautiful South Downs where you will enjoy everything that our 150-acre campus has to offer. We are accessible by public transport; Falmer train station is a five-minute walk to campus and several bus stops are located within campus. We also have dedicated cycling paths and encourage our staff to use these with our offering of a cycle to work scheme.
Sussex is a renowned, multi-accredited, research-led International University and this is only possible because of the people that work here. Whether you are a member of Faculty, part of a Professional Services team or a Student, it’s our people that make us great and we want you to be part of that.
The University of Sussex values the diversity of its staff and students, and we welcome applicants from all backgrounds.
The University requires that work undertaken for the University is performed in the UK.
Visa Sponsorship Queries: This role is not eligible for sponsorship under the Skilled Worker route.
Fixed Term for 12 Months (Maternity Cover).
If you are experiencing any issues using our application portal or if you require adjustments to be made to the selection process, please contact us on (01273) 873743 or recruitmentadministration@sussex.ac.uk to discuss your requirements.
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Faculty Administrator Ref: 41380 (Part Time, Fixed Term Maternity Cover) employer: Brighton and Sussex Medical School
Contact Detail:
Brighton and Sussex Medical School Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Faculty Administrator Ref: 41380 (Part Time, Fixed Term Maternity Cover)
✨Tip Number 1
Familiarise yourself with the Faculty of Social Science and its operations. Understanding their specific needs and challenges will help you tailor your approach during interviews and discussions.
✨Tip Number 2
Network with current or former employees of the university, especially those in administrative roles. They can provide valuable insights into the work culture and expectations, which can be beneficial for your application.
✨Tip Number 3
Prepare to discuss your experience with Microsoft Office and any administrative systems you've used. Be ready to give examples of how you've improved processes or handled multiple tasks in a busy environment.
✨Tip Number 4
Showcase your communication skills by preparing questions that demonstrate your interest in the role and the faculty. Engaging thoughtfully during the interview can leave a positive impression on the hiring team.
We think you need these skills to ace Faculty Administrator Ref: 41380 (Part Time, Fixed Term Maternity Cover)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Faculty Administrator position. Tailor your application to highlight how your skills and experiences align with these specific duties.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles you've held, particularly in large or complex organisations. Mention your experience with Microsoft Office, managing shared inboxes, and supporting events, as these are key aspects of the role.
Showcase Your Soft Skills: The role requires strong communication and organisational skills. Use examples from your past experiences to demonstrate your ability to work with diverse stakeholders and manage a varied workload effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an administrative role.
How to prepare for a job interview at Brighton and Sussex Medical School
✨Show Your Organisational Skills
As a Faculty Administrator, you'll need to manage a varied workload. Be prepared to discuss specific examples of how you've successfully organised tasks or events in previous roles, highlighting your ability to prioritise and stay on top of multiple responsibilities.
✨Demonstrate Your Communication Skills
This role involves interacting with a wide range of stakeholders. During the interview, showcase your communication skills by providing examples of how you've effectively communicated with students, staff, or visitors in past positions, especially in busy environments.
✨Familiarise Yourself with Microsoft Office
Since confidence in using Microsoft Office is essential for this position, make sure you can discuss your experience with these tools. Consider mentioning specific projects where you utilised Excel, Word, or Outlook to enhance your administrative efficiency.
✨Emphasise Your Flexibility and Proactivity
The university values a proactive approach. Be ready to share instances where you've taken the initiative to improve processes or support colleagues, demonstrating your adaptability and willingness to contribute to the team’s success.
