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- Tasks: Support the office with calls, documents, and financial reports while maintaining records.
- Company: Join Auburn University, a leader in higher education making a life-changing impact.
- Benefits: Enjoy generous benefits, educational opportunities, and a supportive work/life balance.
- Why this job: Be part of a culture that values innovation and community impact in a vibrant location.
- Qualifications: High school diploma required; clerical support experience is a plus.
- Other info: Flexible work hours between 7:45 a.m. and 4:45 p.m. in Birmingham.
Join the College of Human Sciences as an Administrative Support Assistant – HELC (Birmingham).
This role performs a variety of office support duties within an administrative department
Essential Functions
- Acts as office receptionist: receives and routes telephone calls and visitors; provides and gathers information.
- Prepares documents, reports, newsletters and manuscripts, and may compose correspondence.
- Operates standard office equipment such as personal computers, copiers, scanners, fax machines, etc.
- Maintains inventory and orders office supplies, materials and equipment. • Processes and prepares forms such as work orders, purchase orders and personnel documents.
- Creates and maintains records, files, documents, and images in the data system.
- Calculates, posts, and verifies standard financial statements, reports and vouchers.
- May perform other office support duties such as payroll processing, document processing, and assisting with financial services.
Why Work at Auburn?
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!
Minimum Qualifications
High school diploma
Desired Qualifications
Experience in clerical support services
Salary Range
Salary Range $18.67/hour
Work Hours
Work Hours varies as needed between 7:45a.m.-4:45p.m.
City position is located in:
City position is located in: Birmingham
State position is located:
State position is located: AL
Posting Date
Posting Date 08/04/2025
Closing Date
Equal Opportunity Compliance Statement
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.
Required fields are indicated with an asterisk (*).
- * Please tell us how you first heard about this opportunity.
(Open Ended Question)
- * Do you have a high school diploma or equivalent?
- Yes
- No
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Admin Support Asst- HELC (Birmingham) employer: Auburn University
Contact Detail:
Auburn University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Support Asst- HELC (Birmingham)
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of office support duties, such as document preparation and inventory management, will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight any previous experience you have in clerical support services. Be ready to discuss how your past roles have prepared you for the responsibilities of an Administrative Support Assistant, especially in a higher education setting.
✨Tip Number 3
Research the College of Human Sciences and its impact on students and the community. Being able to articulate why you want to work there and how you can contribute to their mission will set you apart from other candidates.
✨Tip Number 4
Prepare questions to ask during the interview that show your interest in the role and the organisation. Inquiring about team dynamics or opportunities for professional development can demonstrate your enthusiasm and commitment to growth.
We think you need these skills to ace Admin Support Asst- HELC (Birmingham)
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the key responsibilities and qualifications required for the Administrative Support Assistant position. Tailor your application to highlight relevant experiences that align with these duties.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your clerical support experience. Include specific examples of tasks you've performed that relate to the job, such as document preparation, office equipment operation, or inventory management.
Write a Compelling Cover Letter: Your cover letter should express your enthusiasm for the role and the institution. Mention why you want to work at Auburn and how your skills can contribute to their mission. Be sure to address any specific qualifications mentioned in the job description.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Auburn University
✨Know the Role Inside Out
Make sure you understand the key responsibilities of the Administrative Support Assistant role. Familiarise yourself with tasks like document preparation, office equipment operation, and inventory management. This will help you answer questions confidently and demonstrate your suitability for the position.
✨Showcase Your Communication Skills
As this role involves acting as an office receptionist and handling correspondence, it's crucial to highlight your communication skills. Prepare examples of how you've effectively communicated in previous roles, whether through phone calls, emails, or face-to-face interactions.
✨Demonstrate Organisational Abilities
The job requires maintaining records and managing office supplies, so be ready to discuss your organisational skills. Share specific instances where you've successfully managed multiple tasks or maintained an efficient filing system, showcasing your ability to keep things running smoothly.
✨Research the Company Culture
Understanding the culture at Auburn can give you an edge in the interview. Familiarise yourself with their commitment to excellence and inclusivity. Be prepared to discuss how your values align with theirs and how you can contribute to their supportive environment.
