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- Tasks: Provide essential administrative support in a busy OB GYN office, ensuring smooth operations.
- Company: Join UMass Memorial Health, a leading health system dedicated to exceptional patient care and community support.
- Benefits: Enjoy a full-time schedule with potential signing bonuses and a supportive work environment.
- Why this job: Be part of a caring team that values respect and collaboration while making a real impact on patients' lives.
- Qualifications: High school diploma plus 2-3 years of medical secretarial experience required; training in medical office procedures preferred.
- Other info: This role involves direct patient interaction, not just administrative tasks.
The predicted salary is between 36000 - 60000 £ per year.
Senior Medical Administrative Secretary, OB GYN, 40 Hours, Days
Join to apply for the Senior Medical Administrative Secretary, OB GYN, 40 Hours, Days role at UMass Memorial Health
Senior Medical Administrative Secretary, OB GYN, 40 Hours, Days
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Exemption Status
Non-Exempt
Schedule Details
Monday through Friday
Scheduled Hours
830-500
Shift
1 – Day Shift, 12 Hours (United States of America)
Hours
40
Cost Center
34000 – 3435 Worcester OBGYN
This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.
Everyone Is a Caregiver
At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.
I. Performs secretarial and administrative support services for assigned physicians/faculty/ medical service line chiefs where the work requires a thorough knowledge of medical office procedures and UMMHC business and academic administrative practices. Duties involve interfaces with faculty; medical staff, patients, and various UMMHC administrative management and staff, which require considerable tact and diplomacy. May coordinate associated medical office activities and assigned staff.
II. Major Responsibilities
- May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance.
- Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style.
- May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes.
- May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs.
- Composes, or selects standard form letters for physicians’ response to routine inquiries and procedures, such as back-to-work authorizations.
License/Certification/Education
III. Position Qualifications:
Required
- High School diploma.
- 6-12 months additional specialized medical secretarial/medical office training.
Experience/Skills
Required:
- 2-3 years of medical secretarial/administrative support experience.
Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc.
Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.
Direct patient facing in medical office. This is not an admin position
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.
As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.
If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
-
Industries
Hospitals and Health Care
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Senior Medical Administrative Secretary, OB GYN, 40 Hours, Days employer: UMass Memorial Health
Contact Detail:
UMass Memorial Health Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Medical Administrative Secretary, OB GYN, 40 Hours, Days
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Medi-Tech and IDX. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Highlight your experience in direct patient-facing roles. Be prepared to discuss how you've effectively communicated with patients and medical staff, as this is crucial for the Senior Medical Administrative Secretary position.
✨Tip Number 3
Demonstrate your understanding of the Standards of Respect outlined by UMass Memorial Health. Think of examples from your past work where you acknowledged, listened, and communicated effectively with colleagues and patients.
✨Tip Number 4
Network with current or former employees of UMass Memorial Health. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the interview process.
We think you need these skills to ace Senior Medical Administrative Secretary, OB GYN, 40 Hours, Days
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in medical secretarial roles. Emphasise your administrative support skills, particularly in a healthcare setting, and include any specific software you are proficient in, such as Medi-Tech or IDX.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the importance of patient care. Mention your ability to work with diverse teams and your commitment to the Standards of Respect outlined by UMass Memorial Health.
Highlight Relevant Experience: In your application, focus on your previous roles that involved direct patient interaction and administrative duties. Provide examples of how you've successfully managed office activities and supported medical staff.
Proofread Your Application: Before submitting, carefully proofread your application materials for grammar, spelling, and formatting errors. A polished application reflects your attention to detail, which is crucial for the role of a Senior Medical Administrative Secretary.
How to prepare for a job interview at UMass Memorial Health
✨Know Your Medical Terminology
Familiarise yourself with common medical terms and procedures related to OB GYN. This will not only help you understand the role better but also demonstrate your commitment and knowledge during the interview.
✨Showcase Your Administrative Skills
Be prepared to discuss your experience with administrative tasks, such as scheduling, transcribing, and managing correspondence. Highlight specific examples where you've improved processes or handled challenging situations.
✨Emphasise Teamwork and Communication
Since the role involves working closely with physicians, staff, and patients, be ready to share examples of how you've effectively communicated and collaborated in a team environment. This aligns with UMass Memorial Health's focus on respect and teamwork.
✨Prepare Questions for the Interviewers
Have thoughtful questions ready to ask about the team dynamics, expectations for the role, and opportunities for professional development. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
