Associate Commercial Coordinator (12 Months Fixed Term)

Overview

Associate Commercial Coordinator (12 Months Fixed Term) at Oceaneering. Reporting to the Commercial Manager, the role supports the development of high quality, customer focused technical and commercial proposals that align with the company strategy. The role acts as a key liaison between internal stakeholders to support the Commercial Coordinators, Proposal Engineers, and Sales in producing robust, accurate tender submissions, considering technical definition, schedule, cost, and risk, as well as operational resources, manufacturing capacity and project loading.

Governance is provided by the Commercial Manager, Proposals Engineering Manager, and the Rosyth Senior Management Team, as required. We welcome applications from graduates, placement year students, or those who can work part time during their penultimate or final year of study.

Duties And Responsibilities

• Promote and maintain a culture of openness, honesty, commitment, and continuous improvement.
• Actively support the company’s policies, demonstrating compliance with Health, Safety, Environmental, Quality, Anti-Bribery and Corruption, and Information security in all endeavours.
• Support Oceaneering’s mission, vision, and values with a focus on ‘do things right’, ‘solving complex problems’ and ‘outperforming expectations’.
• Support the delivery of the Company Commercial Strategy; bid for projects in line with current and best practice in SDS-R operational teams.
• Develop high quality, technically compliant, price and schedule competitive submissions for core projects. Engage with Finance to update actual spend, build customer/supplier payments, and reflect over/under budgets into Estimate Templates/calc sheets.
• Support Tendering and Proposal Engineering Manager(s) with workload capacity and liaise with Sales to determine prioritisation and positioning of the workload.
• Manage Bids & Proposals SharePoint sites, document management, and the “Outstanding Bids Matrix”.
• Monitor and review client ITT documents, bulletins, clarifications; distribute to relevant disciplines internally.
• Provide support to the Bids and Proposals team by expediting key information from internal support functions, suppliers and clients.
• Complete pre-bid questionnaires and qualifications.
• Develop commercial executive review packages in line with the agreed sandbox position.
• Support the department’s Risks and Opportunities database at opportunity and enterprise levels.
• Maintain Quality Management System and supporting Tendering Team process documentation; ensure process maps and team procedures reflect current practice and update as required.
• Seek and address stakeholder feedback to monitor role and the Tendering team’s processes and practices.
• Support internal, customer and supplier meetings including site entry and room bookings; attend and take minutes for wider distribution where appropriate.
• Support organisational learning and development, demonstrating improved and consistent component, project and product level learning.
• Deliver knowledge sharing training sessions at Team and Business Level.
• Demonstrate application of continuous professional development.

Safety

• Ensure that safety policies and procedures are understood and adhered to to maintain a safe working environment.

Other

• Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
• Perform assigned tasks with due regard to Integrated Management Systems.
• Eliminate waste and promote environmentally friendly practices and continuous environmental improvement.

Supervisory Responsibilities

• This position has no direct supervisory responsibilities.

Reporting Relationship

• Directly reports to SDS Rosyth Commercial Manager.

Qualifications

REQUIRED

• Previous experience in a similar role.

DESIRED

• HNC/HND in a business-related subject.

Knowledge, Skills, Abilities, And Other Characteristics

• Problem Solving, Project Management, Technical Skills, Customer Service, Interpersonal Skills, Oral Communication, Written Communication, Teamwork, Quality Management, Business Acumen, Cost Consciousness, Diversity, Ethics, Organizational Support, Professionalism, Quality, Quantity, Safety and Security, Adaptability, Attendance/Punctuality, Dependability, Initiative.
• Knowledge of: Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Adobe Acrobat.

Working Conditions

This position is OFFICE WORK. It is characterized as follows: almost exclusively indoors during the day; occasional exposure to airborne dust; work surface is stable.

Physical Activity/Requirements

The physical demands described are representative of those that must be met to perform the essential functions of the job. Reasonable accommodations may be made. This position is considered LIGHT work.

How To Apply

Regular full-time employees who apply will be considered along with external candidates. Applicants with less than six months in their current position are not eligible. Please discuss your interest with your current manager prior to submitting your application. It is highly recommended to apply through the PeopleSoft or Ocean portal.

Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click “Apply Now”.