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- Tasks: Support daily office operations and engage with colleagues to keep the team motivated.
- Company: Join Abbott Lyon, a fast-growing brand known for stylish, personalized jewelry and accessories.
- Benefits: Enjoy flexible remote work, competitive salary, staff discounts, and a fun team culture.
- Why this job: This role offers dynamic HR exposure and the chance to make a real impact in a collaborative environment.
- Qualifications: 2 years of office management or HR experience, strong communication skills, and a positive attitude required.
- Other info: Abbott Lyon values diversity and welcomes applicants from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
About the role
As our new Office and People Assistant, you will be responsible for ensuring smooth day-to-day operations of our office spaces in Manchester and central Bath (done remotely), supporting our Executive team with ad-hoc requests, and keeping our Abbott Lyon colleagues happy, engaged and equipped to deliver their best work.
Reporting to the People Manager, the Office and People Assistant will be a key member of the Abbott Lyon team and gain exposure to numerous areas of the Company through your various HR duties. This is a dynamic and highly interactive role, so it will be an exciting career-building opportunity for a motivated and people-oriented self-starter.
You\’re Excited About This Opportunity Because You Will…
Support our colleagues from an HR perspective:
- Head up all things engagement at Abbott Lyon! You will ensure our talented team have plenty of opportunities to connect and are recognised for their contributions, by owning tasks such as:
- Owning our employee engagement calendar – organising birthday and event celebrations for our key moments throughout the year
- Fostering remote team engagement e.g. pub quizzes and remote socials
- Leading our Social Committee and co-ordinating all in-person team events
- Supporting our Charity Committee with fundraising activities
- Supporting with Senior Leadership Team / Board in-person events (meeting room and venue booking, set up, invites etc.)
Provide Human Resources support to our People Manager, including:
- Managing users on our HRIS (People management) system, HiBob
- Keeping our Company Org chart up to date
- Managing our Perkbox account, rewarding the team with various treats and providing access to highstreet discounts
- Deploying, analysing and making recommendations from various reports (absence, holiday, surveys, eNPS, engagement etc)
- Creating basic letters such as probation passes, reference responses
- Supporting in various HR Employee Relations cases including minute taking and paperwork
- Onboarding actions e.g. setting up on TrustID for right to work checks, welcoming new joiners, system demonstrations
- Assisting with general employee processes such as hiring, recruiting, vetting candidates and assisting with interviews
- Managing our LinkedIn profile. Developing and uploading content to ensure we are positioned as an employer of choice alongside using LinkedIn as a recruitment tool
- Act as front line support for all employee queries
- Manage the set up and day-to-day support of our team’s technology (including managing users on our various systems and arranging equipment for our team members). For example, you will own:
- Ordering laptop and equipment for new starters via third parties
- Setting up / removing / monitoring users on our internal systems (Gmail, Asana, Slack, subscriptions and licences e.g. Adobe and Microsoft)
- Maintenance of our fixed asset register
- Basic IT support queries (such as unlocking systems and tech problems)
Support our Executive team by:
- Managing ad-hoc tasks such as arranging calls and co-ordinating meeting / venue bookings for the Executive team, as required
- Facilitating all travel and accommodation bookings for our CEO, Founders and Board
Manage our physical office spaces:
- You’ll be responsible for all day-to-day management of our Manchester space alongside supporting remotely our Bath operation, such as
- Co-ordinating post and deliveries
- Managing office access and memberships
- Keeping sites stocked, tidy and organised
- Ordering supplies, refreshments and seasonal decorations
We’re Excited About You Because…
- You have 2 years (or relevant) previous office management or HR administrative experience, preferably in a faced-past and hybrid working environment
- You have strong communication skills, and confident in supporting colleagues across all levels of seniority within the organisation
- You are highly organised and love to implement and follow processes
- You have strong interpersonal skills, with a hunger for learning and development; a team player with a positive attitude
- You have a strong ability to prioritise and manage resources to maximise results
- You thrive in a dynamic, fast-paced work environment with other colleagues who are also motivated and collaborative
About Abbott Lyon
Abbott Lyon was named on the 2023 list of 100 fastest-growing companies in the UK. Founded in 2015, Abbott Lyon’s customers love our range of affordable luxury products. Our brand has particular appeal to customers who want uniquely personalised, high-quality, stylish jewellery and accessories for themselves or as gifts for those moments that matter.
With a laser focus on our bullseye customer, Abbott Lyon has successfully disrupted the jewellery market and won market share from well-established competitors. More than 700,000 UK consumers already shop Abbott Lyon, and there are more than 2 million look-a-like customers in the UK alone. In addition, the US represents a huge opportunity for Abbott Lyon, and one we are determined to realise.
Site: www.abbottlyon.com Instagram: www.instagram.com/abbottlyon/
Why You’ll Enjoy Working at Abbott Lyon
A key factor behind our amazing success story is our unique culture. It possesses all the hallmarks of a typical entrepreneurial business; people at Abbott Lyon are encouraged to think big, be brave and commercially aggressive, take calculated risks, drive hard, relentlessly focus on every detail to improve every aspect of the business, and move at lightning speed. Still, this is a genuinely positive place to work, full of collaborative high-achievers, all determined to deliver Abbott Lyon’s ambitious plans.
Compensation & Benefits
- Competitive salary + bonus package
- Flexible and remote working arrangements, with a requirement to be in Manchester 3 days per week and visiting Bath as required
- Enhanced pension scheme
- Ample potential for career development and training
- Fun and friendly team with regular social events in person
- Staff discounts and monthly allowance for Abbott Lyon products
- Opportunity to be a part of one of the fastest growing brands in the UK!
Note
Abbott Lyon is dedicated to building and supporting a brilliant, diverse and hugely inclusive team as an equal opportunities employer. We don\’t discriminate against gender, race, religion or belief, disability, age, marital status or sexual orientation. Whatever your background may be, we welcome anyone with talent, drive and emotional intelligence to apply to our vacancies, as we recognise the importance of diversity; we’re excited to see what contributions you will bring to our Abbott Lyon team! Should you require any support throughout the recruitment process, please do not hesitate to let us know what adjustments you may need.
Office & People Assistant employer: Abbott Lyon
Contact Detail:
Abbott Lyon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & People Assistant
✨Tip Number 1
Familiarize yourself with the company culture at Abbott Lyon. They value a positive, collaborative environment, so showcasing your interpersonal skills and team spirit during any interactions can set you apart.
✨Tip Number 2
Highlight your experience in managing office operations or HR tasks in fast-paced environments. Be ready to discuss specific examples of how you've successfully supported teams and improved engagement.
✨Tip Number 3
Prepare to demonstrate your organizational skills. Since the role involves managing multiple tasks and supporting various teams, being able to share how you prioritize and manage resources effectively will be crucial.
✨Tip Number 4
Show your enthusiasm for learning and development. Abbott Lyon is looking for motivated self-starters, so expressing your eagerness to grow within the company can resonate well with the hiring team.
We think you need these skills to ace Office & People Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight relevant experience in office management and HR administration. Emphasize your organizational skills and ability to thrive in a fast-paced environment, as these are key aspects of the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the company. Mention specific examples of how you've successfully engaged teams or managed office operations in the past, showcasing your interpersonal skills and proactive attitude.
Highlight Relevant Skills: Clearly outline your strong communication skills and experience with HRIS systems, as well as your ability to manage multiple tasks efficiently. This will demonstrate that you are well-equipped to support both the Executive team and your colleagues.
Showcase Your Team Spirit: Since this role involves a lot of collaboration, make sure to convey your team-oriented mindset. Share experiences where you contributed to team engagement or organized events, as this aligns with the responsibilities of the Office & People Assistant.
How to prepare for a job interview at Abbott Lyon
✨Show Your People Skills
As an Office and People Assistant, your ability to connect with colleagues is crucial. Be prepared to share examples of how you've successfully engaged teams in the past, whether through events or day-to-day interactions.
✨Demonstrate Organizational Skills
This role requires strong organizational abilities. Highlight your experience in managing multiple tasks, such as coordinating events or handling HR processes, and explain how you prioritize effectively in a fast-paced environment.
✨Be Ready for HR Scenarios
Since you'll be supporting HR functions, familiarize yourself with common HR scenarios. Be prepared to discuss how you would handle employee queries or assist in onboarding new team members.
✨Emphasize Adaptability
Abbott Lyon thrives in a dynamic environment. Share instances where you've adapted to changes quickly or taken on new responsibilities, showcasing your flexibility and willingness to learn.
