Fleet Manager (6 months FTC)

Job Title Fleet Manager (3 days a week 6 months Fixed Term Contract)

Salary £50,000 per annum equivalent.

Location UK Remote

Established in 2003, Focus Group is proud to be one of the UK’s fastest growing independent providers of essential business technology. The People & Culture function drives an employee centric, inclusive culture, delivering a high performing, entrepreneurial organisation that is a place where people love to work.

The Fleet Manager is responsible for the overall management of the entire fleet across group ensuring that the business runs a compliant, safe, cost effective and efficient fleet. You will be responsible for contributing to and driving forward the fleet strategy to ensure compliance and scalability as well as ensuring the day-to-day operational processes are adhered to by all drivers across the business.

Principal Responsibilities & Duties

Driver Management

• To be the main point of contact for all fleet queries via the Fleet inbox and ensuring that queries are responded to in a timely manner, liaising with other areas such as People & Culture when required
• Ensuring that driver checks are carried out with the DVLA before allowing an employee to drive for business purposes to ensure compliance
• Maintaining the driver system, Fleet Check, to ensure that accurate records of vehicle are always available
• To be the point of contact for onboarding Acquisition’s fleet, validate data, introduction to Focus Group’s policies and FleetCheck/Driver App/LicenceAssured, training and support
• Liaise with nominated point of contact at Acquisition to obtain information and communicate with internal departments

Compliance & reporting

• Responsible for generating regular reports on fleet performance, including the status of driving licence checks and incidents/accidents as well as provision of reports for ESG and ESOS reporting and statutory reporting such as P11D
• Supporting the annual insurance renewal for the fleet and ensuring that the cover is the best available for the group
• Liaising and attending health and safety meeting to provide evidence for driver training programmes to promote safe and efficient driving practices
• Report to the Health & Safety Committee any incidents, accident and risk information/statistics
• Creating and maintaining Focus Group’s Fleet Manual and associated paperwork

Vehicle maintenance & procurement

• Responsible for Procuring new vehicles for the fleet, considering factors like cost, efficiency, and suitability for different roles and in line with the Group’s strategy
• Working closely with nominated providers ensuring that best value is achieved, conducting benchmark reviews annually
• Managing the renewal and disposal process for older vehicles, including selling, recycling, or scrapping them
• Arranging and maintaining appropriate insurance coverage for the on and off boarding of vehicles
• Ensuring regular maintenance and servicing for all vehicles to remain safe and reliable, in line with legal and regulatory requirements
• Handling repairs promptly and efficiently to minimise downtime and maintain productivity
• Monitoring fuel consumption and implementing strategies to optimise fuel efficiency
• Liaising with Finance team who manage fuel cards or accounts for drivers to ensure proper tracking and control of fuel expenses

Other

• Liaising with operations and sales departments at head office and regionally, to understand their vehicle needs and ensure fleet resources are allocated effectively
• Staying informed about advancements in fleet management technology and exploring ways to leverage them for improvement
• Supporting the Company’s carbon neutrality goals and strategy through initiatives like EV salary sacrifice schemes and ensuring that electric vehicles are available to employees
• Identifying opportunities for process optimisation and implementing best practices to enhance fleet efficiency and effectiveness

• Proven experience of Fleet Management in a commercial environment
• Proven ability in project management and change management
• Excellent data management and analytical skills
• Excellent communication and interpersonal skills with the ability to present complex information to key stakeholders
• An agile approach to work with the ability to focus on the areas that add the most value

At Focus Group you can be proud of what you do, how you do it and feel a true part of the team. We work hard to create an inclusive, collaborative and rewarding environment where you are inspired to achieve brilliant things and really make a difference to the future of our business.

We’re proud to have built an outstanding place to work where people thrive and are recognised for their achievements. We’re delighted to have been named one of the UK’s best 100 Companies to Work for 2021 and a British Private Equity & Venture Capital Association (BVCA) 2023 Vision Award Winner for London & South East for our commitment to culture and ESG.

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