EA to Founder - Healthcare start-up

A pioneering healthcare management and longevity start-up is seeking an experienced, detail-oriented Executive Associate to primarily work with the CEO and manage their diary while supporting the leadership team with business liaisons. In this role, you will assist with operational tasks, secretarial duties, and provide support for the executive team. Your contributions will be vital in coordinating the CEO's schedule and supporting various ad-hoc projects. This position offers an exciting opportunity to shadow the CEO five days a week, gaining valuable insights into the operations of a dynamic start-up.

Key Responsibilities

• Manage the CEO's diary, scheduling meetings and coordinating appointments.
• Provide administrative support to the executive team, including managing email and phone communications and preparing documents and reports.
• Assist in planning and coordinating client and board meetings.
• Book patient consultations and maintain the filing of reports and letters.
• Support the day-to-day operations of the company by coordinating with other departments.
• Help implement new systems and processes to improve company operations.
• Coordinate communication with external company partners and specialists.
• Aid in the preparation of medical reports and presentations where necessary (adequate training shall be provided for work).
• Manage supplement orders and subscription setups for the doctor/CEO.
• Handle invoicing for payment runs where necessary.

The role requires:

• Strong administrative and organisational skills, with experience in administrative and operations roles.
• Ability to multi-task and complete work with precision.
• A good team player with a passion for contributing to the company’s vision and values.
• Willingness to undertake additional tasks as they arise.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and other computer skills.
• Experience in the healthcare industry is a bonus.
• Familiarity with Salesforce CRM is a plus.
• Business acumen and a desire to be mentored by the COO for growth within the company.
• Willing to travel globally with the CEO as required.
• Being available outside of regular hours to support business needs.

If you are an organised, detail-oriented professional with a passion for the healthcare industry and an eagerness to contribute to the growth of a start-up, we would love to hear from you. This company offers great potential for growth and learning, helping you advance into roles aligned with your ambitions.